WUSC Kenya is looking to hire an Administrative and Finance Assistant to support its Kenya Office by providing administrative support to ensure efficient operation of office systems and processes
Specific Duties
Work closely with the Finance and Operations Team in the following areas
Administration
Ensure the smooth functioning of office administration;
Support the preparation of contracts;
Manage ( and be seated at ) the front office;
Organize and prepare for meetings / manage the meeting rooms;
Support to office assets management and inventory/ maintenance of records on assets management
Custodian for management of office stationery supplies including maintenance of stock list of stationery, of stationery as required by staff and keeping a log of distribution.
Procurement
Support the procurement office for execution of procurement processes; ensuring procurement guidelines are implemented
Support the development and implementation of procurement plans and tracking systems.
Plans, organizes and supports the bid solicitation process including drafting and floating RFQ and RFP’s
Participate on the bid evaluation committees, ensures the integrity of the competitive process and exercises appropriate judgment and tact while ensuring to protect confidential information
Ensure timely delivery of goods and services
Maintain updated records of all procurement related documentation
Finance
Validate financial documents (Payment request, Requisition, and Travel Request, etc.) by ensuring correct procedures have been followed.
Track invoices and cash advances;
Preparation of payment vouchers
Data entry, review and filing of finance documents
Qualifications and Experience
Education
Undergraduate degree in Business Administration, Commerce or equivalent
Qualification in accounting will be an advantage
Experience
Minimum 3 Years work experience in a finance or accounting administration and procurement;
Experience in a similar role will be an advantage
Excellent organizational & interpersonal skills
Able to conduct rigorous checks on data and documentation.
Excellent communication skills – able to communicate and report both orally and in writing.
Ability to work on own initiative as well as part of a team
Communicates openly, and consistently. Shares information appropriately
Problem solving skills and self-management – able to form creative solutions in problem solving.
Ability to manage multiple priorities and work under pressure.
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