Provide and promote efficient and Professional Overall Operations and support services to the company.
Customer Relations
Ensuring that workspace is fully operational and processes are running smoothly
Handling the Reception and welcoming walk in clients who have come in for a tour of the space.
Open and maintain customer accounts by ensuring all relevant account information
Resolve product or service problems and/or provide alternatives within set time frames
Recommend potential products or services to management by collecting and analyzing customer needs
Generate sales leads for our Marketing team to follow up.
Build sustainable relationships of trust through open and interactive communication and working towards and maintaining 100% occupancy.
Communicating to members and ensuring highest levels of members satisfaction.
Implement and maintain periodic Customer Service Index
Meet personal sales and churn targets
Be the liaison of clients upgrading, cancelling contracts and coordinate invoice dispatch and payment are current and also deposit upgrades or refunds
Administration
Liaise and negotiate with vendors and contractors including catering, cleaning, security, network, maintenance, and building ownership.
Manage the coworking space including consumables supply, facility cleanliness, equipment maintenance etc
Ensuring the space is kept neat and tidy and provides a welcoming and professional environment in which to meet and work.
Office Space management, including responsibility for security, access (members, staff and guests) and health and safety.
Management of external contracts with Service Providers, including telephone, printing/photocopying, utilities and building services e.g. air conditioning, Lift Management.
Ensuring all the Monthly utility bills are forwarded on time and payments are done on time this Includes Electricity, Internet & Printing
Ensuring all Mint Hub Licenses are renewed annually and on time.
Organising repairs at the office space with the Contractor and informing the respective members if need be.
Organising Parking Slots for new members with the management and resolving parking issue with the Members
Supervising Office Assistants who are responsible for ensuring cleanliness of the space and making Office tea.
Supervising the Security officer and ensuring all the Security standard operating procedures are followed
Ensuring building and member safety as it relates to fire and emergency plans.
Maintaining and Updating office Inventory, Furniture & equipment in liaison with the Accountant
Receiving mail and packages on behalf of the Members and forward to the individual Members
Coordinate and host external events to take place in the space (such as workshops, networking events, lunch and learns, etc)
Qualifications
Business degree or equivalent
5 years’ experience in an administrative role in a busy customer oriented environment
People management skills
An eye for detail
Strong customer service orientation
Assertive and an execution superstar
Outgoing
