Details:
Crystal Africa Cleaning Service Limited is looking for a Senior Administrative Assistant who will be responsible for administrative and accounting duties.
Job Responsibilities
Administrative
Address all stakeholder issues in conjunction with the field operations manager and client relationship managers.
Monitor and record all phone calls. Oversee facilities services, maintenance activities
Plan and coordinate administrative procedures and systems and devise ways to streamline processes in conjunction with the C.E.O.
Coordinating trainings and work schedules of various departments.
Coordinating all regulatory operations with NEMA and County Council & other governmental & statutory bodies
Oversee facilities services and maintenance activities of office and company trucks.
Organize and supervise in-house or off-site office activities( staff meetings and team building sessions)
Accounting
Ensure Accurate, Up-to-Date Accounting Data
Post transactions in real-time and regularly review for accuracy
Manage accounts receivable, accounts payable, goods in transit and tax-related balance sheet accounts
Ensure all supporting documents are on-file and well-organized
Work with teams to confirm the business purpose of transactions for accurate classification.
Manage inventories and dispatch of equipment to client sites.
Prepare Management Reports
Prepare draft of monthly management accounts and present for finance management review
Conduct careful and timely bank & MPESA reconciliations to verify transaction accuracy and proper balancing.
Take responsibility for accurate regulatory and tax filings, prepared well before statutory deadlines.
Support Strong Compliance and Controls
Review the work of accounts assistance for accuracy and adherence to procedure
Ensure strong internal controls are in place with regards to approval and release of funds
Take responsibility for verification and authorization of payments
Ensure all accounting records are kept properly, in a compliant way and up-to-date
Develop and review accounting systems in partnership with the C.E.O.
Human Resource Management
Coordinate all field staff training sessions with trainers.
Manage all employee records and ensure their data is recorded.
Preparation of staff payroll via Sage Payroll.
Facilitate all talent acquisition process, orientation and induction.
Qualifications
Diploma degree is required.
CPA/ACCA is required.
3 years work experience in administrative or accounting position.
Organizational and time management skills are required to effectively serve this role.
