Responsibilities
Prepare employment contracts in conformity with legal framework.
Execute administrative and legal related tasks
Enter all data into the HR database (HOMERE) and UNIFIELD
Prepare and maintain all HR documents and ensure personnel files are up-to-date.
Update Social security & Tax office employee files in order to meet legal requirements and duties.
Checking payroll calculations
Draw up monthly pay slips for all staff, editing and updating the necessary data.
Draw up the final pay slip and employment certificate at the end of a contract.
Assist the administration Manager in the provision of monthly treasury in order to ensure the coverage advances on salaries, payroll and taxes payment.
Supervise with Field Administration Manager all movements’ formalities and guest house stay.
Support in recruitment (applications, interview…).
Communicate to and brief new employees on HR policies.
Make all administrative information available to the staff (posting, meetings, etc.)
Support the Administration Manager in translating documents into local language.
Assists the Administration Manager in meetings upon request.
Prepare all correspondence with local authorities (i.e. Ministry of Health) in order to maintain flow and soft relationships.
Manage the MOH/MSF funded staff monthly payroll and file MoU’s and Service Level Agreements, amendments and contracts.
Cash management and Unifield accounting
Requirements:
Education: Diploma/Degree in business, HR Management or similar education.
Experience: Desirable experience in MSF or other NGOs in developing countries.
Languages : Kiswahili, English
Knowledge : Required: Computer literacy(MS-Word, Excel)
Desirable: MSF HR Software (HOMERE) and UNIFELD
Competences : Flexibility, commitment, stress management, timeliness, autonomous in tasks
