Job Description
SCALE PCB 9
Job Description
Duties and responsibilities for this grade will include:-
recording dictation in shorthand and transcribing it in typewritten form
Processing data
Management of e-office
Ensuring security of office records, documents and equipment
Operating office equipment
Management of office protocol
Managing office petty cash
Handling telephone calls and appointments
Receiving and attending to visitors
Preparing responses to correspondence
Undertaking any other secretarial duties that may be assigned
For appointment to this grade, one must have:-
Served for a minimum period of five (5) years, three (3) of which must be at the level of personal secretary II or an equivalent position in a reputable organization
A Bachelor’s Degree in Secretarial Studies/Business and Office Management or equivalent qualifications from a recognized Institution;
a Certificate in Computer Applications (Windows applications: MS-Word; MS-PowerPoint, MS-Excel and Internet) from a recognized Institution
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