Job Description
Detailed description of duties:
Revise, locate and list the existing archives of the Delegation;
Cleaning and closing of files according to the rules;
Transmission of the closed files to HQ;
Cleaning and destruction of files in accordance to the EEAS rules;
Organizing and setting up of a filing and archiving structure using EEAS guidelines, especially in view of the removal of the archives to our new offices;
Supervise the removal of the archives in the new building in the right location;
Any other duties assigned by the Head of Administration or DMO.
Requirements:
Kenya Certificate of Secondary Education [KCSE];
Diploma in Information or Records Management and/or Diploma in Business Information Technology (DBIT). A Degree for the same is an advantage;
More than 3 years of work experience in archiving and/or office administration
Thorough knowledge of the Administration and Management field;
Thorough knowledge of Microsoft Office (Word, Excel, Outlook)
Excellent knowledge of English. Knowledge of French is an advantage;
High level of responsibility and ability to take initiative;
High level of organization and prioritization;
Flexibility and ability to work under pressure;
A high degree of integrity and the ability to deal with confidential information;
Excellent team spirit
The position is open to nationals and other residents of Kenya with a valid working permit (compulsory).
The contract is for a limited duration of three (3) months with no renewal possibility.
