Job description
Are you an all-round organised individual with amazing planning skills? Do you enjoy working in a fast paced, high pressure environment? Are you super proactive and able to anticipate executive needs? Lori Systems is
About the Role
Lori is seeking a hyper organized and attentive Executive Assistant who will be supporting the CEO. This individual will ensure the CEO and the rest of the executive team are able to maximize their time efficiently through taking lead at external correspondence, organizing meetings, managing travel arrangements, as well as creating and maintaining reports/ spreadsheets.
Detailed Responsibilities
Proactively manage the CEO’s complex and demanding calendar
Work closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, and following up appropriately
Professionally manage meeting requests. This includes drafting agendas, creating presentations and coordinating attendees
Prioritize extensive competing demands that come with managing an executive calendar
Plan and organize local & international business trips. This includes flights, accommodation and meetings with business executives
Organize events (e.g. booking venues, transportation, agendas)
Attend meetings with the CEO and interact with high-level stakeholders/executives
Capture and distribute meeting minutes to the relevant parties
Prioritize conflicting needs. This entails handling matters expeditiously, proactively, and following-through on projects to successful completion, often with deadline pressures
Take on special projects and provide support to the larger administration team
Desired Candidate Profile
Does This Sound Like You?
You have a Bachelor’s Degree in any relevant discipline
You have at 6 to 8 years’ experience (Minimum 2 years in and executive level Assistant role)
You are confident in your ability to deliver and are not easily intimidated
You are proactive and are not afraid to ask questions to get clarity
You have strong attention to detail and are super organised
You have the mindfulness to assess a situation and determine the appropriate course of action, referral, or response
You have excellent written and verbal communication skills
You are versatile and able to adapt to sudden changes, operating with a high level of professionalism
You have the commitment to execute with limited supervision; a ‘never-give-up’ attitude
You are willing to take initiative and own projects
Previous start-up experience is a huge plus
Leave a Reply