Reporting To: Finance and Grants Manager – NEAR
Working With: NEAR and Adeso Staff
Duration: Three (3) Months
Starting Date: Immediately
ABOUT NEAR NETWORK
Adeso together with other local and national NGOs have come together to form a global network which was launched in May 2016 at the World Humanitarian Summit in Istanbul, Turkey. The network, NEAR (Network for Empowered Aid Response), is a movement of local organizations with a bold ambition – to reshape the top-down humanitarian and development system to one that is locally driven and owned, and is built around equitable, dignified and accountable partnerships.
POSITION SUMMARY
Finance Intern will be a member of NEAR Project Team working closely with the Finance and Grants Manager to ensure smooth running of day-to-day financial activities. He/she will work closely with the Adeso HQ Finance Department to ensure compliance of policies and procedures related to payments processing, travel advances and liquidations, capturing transactions in Serenic, bank reconciliation, supporting document verification, photocopying and sharing with donors.
POSITION PURPOSE
The main purpose of the position is to provide support in the Finance Department through financial processes execution, internal control review and administrative support.
SPECIFIC ROLES AND RESPONSIBILITIES
Capturing all financial transactions in a timely and accurate manner for the purpose of generating management and donor reports.
Processing payments while ensuring adherence to minimum compliance requirements by Adeso and donors.
Ensuring that the internal controls within the computerized accounting systems are safeguarded and working well.
Allocation of expenses to the relevant programs and department.
Tracking the employee advances on monthly basis and following up on the recovery process or management action.
Undertaking monthly closeout procedures such as bank accounts reconciliations etc.
Undertaking reconciliation of all balanced sheet items periodically and ensure that all the accounts are kept current and all reconciling items identified and reconciled.
Ensuring that fund requests are received, reviewed, analyzed and disbursed within the given timeframe.
Supporting all Adeso program and non-program audits.Administrative Roles
Filing statutory deductions in a timely manner with the relevant authorities.
Ensuring systematic filing of all supporting documentation for the project.
Any other duties that are not specifically stated above but will necessarily come within the framework of your operation shall be assigned to you from time to time by your immediate supervisor.
SKILLS AND QUALIFICATIONS
Bachelors of Commerce (Accounting/Finance) or Business Administration (Complete or ongoing).
CPA (II).
Minimum of 1 year of relevant experience of accounting and/or book-keeping
Basic knowledge of accounting systems
Basic administrative skills.
Computer skills – MS Word, Excel and Outlook;
Effective communication skills – proficiency in written and spoken English and Swahili a must;
A strong team-player and committed to diversity, equal opportunity and capacity building;
Ability to work under pressure and meet tight deadlines;
Ability to establish and maintain harmonious working relationships with co-workers;
Ability to legally work in Kenya.
Strong morals, honesty, transparency, and respect.
Pro-activeness, creativity, assertiveness and analytical skills.
