Ref Number (04/CHS/FA/2018)
Job Function
Reporting administratively to the Program Manager and functionally Senior Finance Officer, the Finance Assistant will ensure proper recording of project expenditures in the Key Population Project.
Key Responsibilities
Responsible for making payments via MPESA platform to field staff, workshop participants and movement of funds in Utility and M-Pesa platform.
Preparing payment requisitions (invoicing in Navision system) and relevant documents and processing for payment.
Ensuring timely payments of monthly bills and utilities to vendors and suppliers.
Preparing statutory payments such as withholding tax, HELB, NSSF, NHIF, NITA and ensure timely and compliance with regulatory bodies.
Preparing bank reconciliations and follow up on any outstanding items.
Maintaining an updated filing system and ensuring posting of all transactions.
Maintain a monthly creditor aged analysis
Maintain a system for the use of the office Imprest/ petty cash and undertake a monthly cash verification procedure to ensure proper use of the imprest.
Ensure full compliance with USG and CHS policies and regulations.
Maintain a proper system of advances to employees, according to CHS policy
Ensure optimum utilisation of resources within the program
Person Specifications
Must have a Bachelor’s degree in Commerce (Accounting Option) or Business Studies from a recognized university
A professional seeking accountancy qualification, such as CPA (part 1)
Minimum of two (2) years’ relevant work experience in an NGO
Computer literate and working experience in NAVISION accounting package.
Understanding the donor rules and regulations requirements
Familiarity with the local and International accounting and auditing standards
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