Job description
Airtel Kenya wishes to recruit for the position of Facilities, Systems & Compliance Manager within the Supply Chain Management (SCM) Division. Reporting to the SCM Director, the incumbent’s overall role is effective and proactive facilities management of owned and leased company offices and BTS Sites and management of all Facilities Partners. Overall responsibility of all Supply Chain Support Systems including the ERP and Contracts Management System, and proactive Supply Chain Risk Management to mitigate risks and minimize business exposures.
Responsibilities include but are not limited to the following:
Ensure timely renewal and payment of landlords to maintain target RNA; ensure retained sites have Valid leases as well as key regulatory licenses such as NEMA, KCAA & PPA2
Manage, monitor and ensure site acquisition as per agreed SLA and plan for both IBS & Macro sites.
Initiate and ensure complete sign off of all property leases & payments within contractual terms
Preparation of various reports and dashboards released by Group SCM from time to time (SCM Dashboard & Partner PO sign off).
Maintenance of updated database of all key SCM reports and trackers sent to SCM group and others
Responsibility over Oracle ERP, Contracts Management System and Other Supply Chain support systems.
Ensure maintenance and repair of all the Parkside office, regional switch rooms and shops;
Ensure that purchase requisitions and Opex forms for all office support services are raised on time and within budget in Oracle and progress for timely processing of Purchase orders;
Ensure Progressing of payment of office support services providers as per agreed credit terms and reviewing performance of office support services providers
Ensure proper budgets reports are forwarded as required and monitor the budget monthly to ensure spend is within budget,
Monitor Opco compliance with the Annual Operating Plan (AOP) commitments and report on major variances;
Proactive review of potential and inherent Supply Chain risks and mitigating measures.
Prompt and timely implementation of all audit observations and recommendations.
Expected key results:
Management of retained Sites.
Site Acquisition & Lease Management
Systems management & Performance reporting
Facilities Management
Capex – Opex tracking & Compliance with Annual Operating Plan and Management of Admin budgets
Project management & Monitoring
Contract Management
Compliance Management
Qualifications:
5+ years’ experience in busy multinational Procurement/commercial environment is required. Telecom industry experience is an advantage
University degree in Business, Supply Chain Management or Equivalent
Graduate Diploma of the Chartered Institute of Purchasing & Supply (UK) is an advantage
Competencies and behavior
Facilities & real estate management
Functional knowledge of purchase to pay and logistics processes and operations; procurement principles, policies, concepts and systems
Excellent knowledge of ERP/Oracle
Financial knowledge
Excellent Interpersonal Skills
Highly analytical
