Hours of work: 37.5 per week
Basic Salary: KES (140,000 ) pcm
Position in organization: Reports to Programme Director
Main tasks:
The Compliance Officer will ensure AET’s financial processes and systems comply with the requirements of AET and the EU who is the donor for SWES IV. He/she will prepare all documentation for audit during and at the end of the programme and ensure good understanding among staff on EU regulations.
Specific Tasks:
Monthly sign off of documentation submitted to support financial reporting from the field , chasing up any missing /inadequate documentation and escalating as necessary
Tracking of employment contracts, appraisal and training schedules and other HR requirements as may from time to time be specified.
Drafting asset utilisation reports and audit results for management
Undertaking internal audit for compliance to the Finance and Procurement manuals and reporting on findings.
Inspecting cash books and project reports for accuracy (correct coding of budget lines)
Assessing accounting systems for effectiveness, efficiency, and compliance with proper accounting procedures
Recommending system controls and improvements to increase reliability and data integrity
Preparing annual reports, statements, and financial record.
Taking inventory to verify ledgers
Examining records to ensure compliance with laws and regulations
Reviewing payroll and contractor records to confirm tax liabilities have been appropriately discharged
Keeping up with legal requirements and applicable changes to local laws that apply to the establishment
Ensuring compliance with laws and regulations
Pursuing continuing education, participating in professional societies, and keeping up with industry publications to ensure a current understanding of the financial climate and legal changes as they apply to audits
Gauging financial risk within the establishment
Comparing wage rates against the market and making suggestions
Preparation and submission of documentation for audit.
Maintain close liaison with the field and ensure compliance to required documentation to support expenditure and activity.
Ensure co-ordination between the project managers, finance officers and programme director to comply to financial and systems processes.
Maintain close liaison with EU auditors to ensure compliance to donor requirements.
Develop staff within their country and build their capability particularly in areas of financial reporting and HR systems.
To carry out all other reasonable duties which are necessary for the efficient running and management of the Trust
Essential Qualifications, Knowledge, Experience and Abilities
Qualifications:
Bachelor’s degree in Finance, Accounting or related field
Training on EU regulations on Audits and financial management
Accredited membership of professional financial or auditors’ body( CPA, ACCA)
Knowledge
Thorough knowledge on EU regulations on grants, reporting and financial management.
Familiarity with Financial Software (MS Nav)
Thorough knowledge of Microsoft Office, including Excel
Demonstrable knowledge of finance and accounting standards
Demonstrable knowledge of Employment law and human resource management policies and procedures
Desirable: knowledge of institutional donor reporting requirements
Ability
Train staff members on EU regulations, procurement and audit requirements.
Self-motivated to stay abreast of changes and trends in financial standards and legislation
Excellent problem-solving abilities and time management
Strong communication skills
Strong documentation skills and attention to detail
Critical thinker and engaged learner
Ability to instruct others and explain complex issues clearly
Desirable : Experience of working/living in Somalia
Special requirements
Willingness to travel for up to eight weeks annually.
Commitment to AET mission and operating principles (see strategic statement below)
Africa Educational Trust is an equal opportunity employer and all employment is subject to our equal opportunities standards. Our selection process also reflects our commitment to the safety and protection of children and so adheres to our child protection policy.
