Key Responsibilities
Oversee and coordinate administrative office activities and operations to foster an efficient, safe and conducive working environment across the Head Office and Branch network.
Manage the lease records for the branches and the company properties.
Managing and maintaining company assets at all times while keeping a record of the same.
Implement and ensure proper filing system for the department.
Maintaining and updating office inventory, furniture & equipment in liaison with the finance team.
Ensure all utility bills are settled in time and that there are no service interruptions at the head office and at the branch level.
Ensuring adequate office supplies at the head office and the branch level.
Ensuring all permits and other relevant compliance documents are up to date.
Supervising various service providers and ensuring quality service delivery.
Liaise with other departments to ensure that all administrative work is done.
Monitor utility bills and ensure invoices are remitted for approval and payment in a timely manner.
Circulate relevant branch and tenant records such as lease agreements, compliance documents, invoices, receipts.
Ensure the store inventory is properly managed by keeping a good record.
Maintain lease and contract documents within the property management department.
Monitor and maintain the property maintenance work order register and assist in the preparation of status reports of ongoing work orders.
Respond to tenant, staff and branch concerns/complaints in a timely manner.
Submit timely reports and prepare presentations as assigned by the head of the department.
Qualifications Required
Bachelor’s degree in Land Economics or Real Estate Management.
Minimum One (1) Year experience in a property management role in a busy customer-oriented environment.
Skills and Competencies Required
Familiarity with office management procedures and basic accounting principles.
Proficient in MS office suite
Excellent organizational skills
Excellent communication skills
Desire to work as part of a team with a strong focus on client needs
Ability to exercise discretion and maintain confidentiality
Ability to handle multiple tasks/assignments
Qualified candidates are requested to forward their CV, Cover letter and details of their current renumeration to hr_recruitment@madison.co.ke not later than 17th June, 2026 stating the Role as the Subject of the email.
Qualifications
BA/BSc/HND
Experience Required
1 year
