POSITION SUMMARY:
The Technology department is responsible for the Development, Realization and Implementation of the strategic Digital Product Roadmap for the Rainforest Alliance (including all supporting Technology processes), for all Global Business Initiatives and Assurance programs. The Information Office is one of the four teams under Technology Department.
It is responsible for planning and leading the implementation of leading technology ecosystems that will enable achievement of the 2030 strategy; ensure alignment of technology investment and initiatives with the business goals, requirements and expectations and ensure optimal utilization of investments in technology and delivery of services by the technology vendors across the organization.
Within the Portfolio and PMO Office is the role, PMO Analyst including Technology Investment and Vendor Management. The PMO Analyst supports the governance, financial oversight, and operational efficiency of IT projects and technology investments. This role plays a key part in tracking technology budgets, working closely with the legal and compliance teams to ensure that technology related contracts are completed as per RA’s policies and procedures and compliance with project governance frameworks. The PMO Analyst will be expected to support the entire data and technology function on sourcing of services, solution vendors, suppliers of equipment and consultants and be responsible for review and approval of technology related invoices before forwarding to finance for processing. The PMO Analyst provides insights to decision-makers, helping optimize IT investments and vendor contracts.
RESPONSIBILITIES:
PMO Governance & Compliance
Support the implementation of project governance frameworks, ensuring adherence to methodologies (Agile, Waterfall, or Hybrid).
Maintain project documentation, risk registers, and compliance reports.
Track key performance indicators (KPIs) for project delivery and vendor performance.
Ensure alignment of IT projects with business strategy and compliance requirements.
Technology Investment & Financial Tracking
Monitor technology investment budgets, tracking actual vs. planned spend.
Assist in the preparation of business cases and financial models for IT investments.
Work with Finance teams to ensure budget forecasting and reporting accuracy.
Vendor & Contract Management
Maintain a vendor database, tracking contracts, SLAs, and performance metrics.
Support vendor selection and procurement processes, including RFPs and due diligence.
Assist in reviewing vendor invoices, ensuring accuracy and contract compliance.
Track vendor performance against SLAs, escalating issues when necessary.
Develop and lead adoption of best practices in technology vendors/suppliers management at Rainforest Alliance
Participate on contract discussions for technology vendors.
Lead supplier relationships through the whole lifecycle and actively monitor suppliers’ performances
Ensures fulfilment of results / commitments as per the contract
Responsible for vendor financial management, including invoice management and supporting budgeting, reconciliation, etc
Monitor and control of contractual changes post-award contract in a measured and transparent way to build trust between parties. Analysis of operational and financial impact of changes.
Follow change control procedures for all amendments to contracts and Terms and Conditions
Conducts regular compliance reviews of contracts
Maintain close links with the Procurement, Legal, Compliance
Project & Portfolio Reporting
Provide regular updates on project and portfolio health to senior stakeholders.
Generate reports and dashboards on budget utilisation, project progress, and vendor performance.
Analyze project risks, dependencies, and resource allocation trends.
Ensure project status updates are maintained in PMO tools
Stakeholder Engagement & Communication
Act as a liaison between IT, Finance, Procurement, and Business Units.
Support governance meetings by preparing materials, minutes, and follow-up actions.
Communicate project financials, risks, and opportunities to relevant stakeholders.
QUALIFICATIONS AND EXPERIENCE:
Bachelor degree in technology or business field such as Computer Science, Software Engineering, Business Administration/Commerce/Finance, etc
At least 5 years experience in technology related services/equipments/solutions, vendor environments
Strong understanding of PMO governance, project management methodologies, and reporting
Knowledge of IT investment planning, budgeting, and financial tracking
Experience in vendor management, procurement processes, and contract administration
Proficiency in project management tools (JIRA, MS Project, Power BI)
Strong analytical skills with experience in data analysis and financial reporting
Ability to coordinate with cross-functional teams and manage multiple priorities
Apply via :
recruiting.ultipro.com
