PROFILE INTRODUCTION
Our client, an international non-governmental organization seeks to bring on board a Team Coordinator, Public Affairs & Communications who will be responsible for providing team support to teams within the Public Affairs and Communications Department. The role partners with co-located teams across functions to provide administrative support
ROLES AND RESPONSIBILITIES
Manage scheduling for the senior team leader and the teams as needed including calendar meeting requests.
Lead scheduling for all activities in line with work plans. Plan, coordinate and ensure schedules are followed and respected.
Schedule meetings and coordinate related logistics, such as room bookings, refreshments, and document preparation for all attendees.
Manage agenda, take minutes at meetings, and distribute as appropriate.
Follow up on key action items for the functions, ensuring that the leaders are prepared for meetings and correspondence and work runs smoothly.
Manage travel in coordination with the travel team and other office coordinators and team assistants, including extensive global travel, accommodation reservations, ground transport, travel visas and immunizations.
Prepare and submit expense reports accurately and efficiently in line with organizational policies.
Compose routine correspondence with the ability to be proactive in identifying the need for writing.
Handle the distribution of correspondence. Monitor email and act as appropriate. Ensure attention to accuracy and detail.
Plan, organize and maintain accurate documentation for the function including reports.
Maintain organization of the database, shared network drives and SharePoint sites
Provide support in budget preparation and forecasting. Supporting Financial management processes in line with policies and processes
Provide backup to other team coordinators and executive assistants as required
Requirements
MINIMUM REQUIREMENTS AND COMPETENCIES
A college diploma or University degree is required.
Minimum 3 – 5 years of experience in a Team Coordinator or Administrative Assistant role in a fast-paced environment. Local experience preferred.
Project and event management experience is an added advantage.
Excellent prioritization and time management skills.
Excellent interpersonal skills, exhibiting grace and calmness under pressure.
Strong communication skills in English; written and spoken.
The ability to communicate in French is a plus.
Proficient in MS Office applications (PowerPoint, Word, Excel, Office 365 and SharePoint).
Detail-oriented with a demonstrated ability to produce high quality work consistently and effectively.
Can-do attitude and ability to work independently with little direction or supervision.
Ability to coordinate and manage multiple projects.
Flexible, adaptable, and able to execute a range of job duties and changing priorities.
Proven excellence in verbal, written, and presentation skills with the ability to articulate information to a variety of constituents across cultures and to distill complex information and data into accessible conversation and written pieces.
Possess professional maturity, sensitivity with different cultures, and impeccable integrity that exemplify the Foundation’s values.
You have a commitment to Mastercard Foundation’s values and vision.
Apply via :
jobs.stratostaff.co.ke