We are looking for a proactive and detail-oriented Office Administrator/Procurement Officer to oversee office operations while managing procurement and the preparation and submission of tenders. The ideal candidate will have a strong background in office management and procurement, ensuring efficient office management and successful bid submissions.
Key Responsibilities:
Office Administration:
Oversee daily office operations to ensure a smooth and efficient working environment.
Manage correspondence, emails, and phone communications
Schedule and coordinate meetings, appointments, travel arrangements, and maintain accurate office records.
Support HR functions, including maintaining employee records and assisting with recruitment.
Prepare reports, presentations, and other documentation as required.
Ensure compliance with office policies and procedures.
Procurement Responsibilities:
Develop and implement procurement strategies to meet company needs efficiently and cost-effectively.
Prepare and process purchase orders, contracts, and procurement documentation.
Identify reliable suppliers, negotiate prices, and maintain strong vendor relationships.
Coordinate the ordering and timely delivery of office supplies, equipment, and other materials.
Monitor procurement budgets and ensure expenditures align with financial plans.
Identify and analyze tender opportunities from various sources.
Ensure procurement processes comply with company policies and industry regulations.
Prepare and submit competitive and compliant tender documents within set deadlines.
Ensure compliance with all tender requirements, including legal and financial documentation.
Monitor and track tender results and recommendations for improvement.
Build and maintain relationships with procurement entities and suppliers.
Maintain an up-to-date database of tenders, contracts, supplier information and procurement records
Provide required procurement reports to management
Stay updated with procurement laws, industry trends, and best practices.
Qualifications & Skills:
Diploma or Degree in Business Administration, Procurement, Supply Chain Management, or a related field.
Minimum of one year of experience in office administration and in tender management and procurement processes.
Strong understanding of procurement and government and private sector tendering processes.
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
Strong time-management, organizational and multitasking skills.
Excellent verbal and written communication skills.
Excellent research, analytical, negotiation and problem-solving skills.
Ability to work independently and collaboratively as part of a team.
High level of integrity and attention to detail.
Apply via :