Description
As a Permit to Work Coordinator, your primary role is to ensure that all work activities within the Menengai Geothermal Power Project are carried out safely, efficiently, and in compliance with established Permit to Work (PTW) procedures. Acting as the central point of coordination for work permits, you will oversee the authorization process, verify safety requirements, and ensure that all tasks align with risk assessments and operational guidelines.
Your role will be critical in preventing workplace hazards by ensuring that all personnel involved in high-risk activities are properly trained, equipped, and adhering to permit conditions. By maintaining strict control over work permits, monitoring compliance, and identifying potential risks, you will help create a work environment where safety is prioritized, and operations run seamlessly.
This position requires a proactive approach, attention to detail, and strong coordination skills to enforce safety protocols, mitigate risks, and maintain regulatory compliance at all times.
Key responsibilities
Operational Management
Ensure the responsibilities outlined in the HSESS Plan and supporting procedures are well executed.
Oversee the implementation of toolbox talks before each task.
Ensure all new workers undergo HSE induction training and that Permit to Work (PTW) holders are trained and authorized before requesting permits.
Conduct daily HSE site inspections.
Identify all hazards associated with tasks and ensure risks are reduced to as low as reasonably practicable (ALARP).
Ensure authorized work does not jeopardize ongoing facility operations.
Verify that all necessary safety precautions are in place before work begins.
Monitor work progress and compliance with PTW requirements.
Ensure that permits do not conflict with ongoing work activities and that all related permits are cross-referenced.
Maintain and make available all supporting documents and certificates required for the safe execution of work.
Ensure proper use of PPE and that all personnel involved in work tasks are competent.
Report all incidents occurring on-site and participate in accident investigations, ensuring lessons learned are shared with employees.
Implement a Fitness to Work program.
Provide technical support to management on safety-related matters.
Ensure compliance with equipment and tool inspections and maintain related checklists.
Ensure the project complies with all relevant HSE laws and regulations.
Implement and oversee method statements, risk assessments, and the permit-to-work system.
Manage the safety observation reporting system.
Ensure compliance with all HSESS project plans, procedures, and codes of conduct.
Planning
Manage and mitigate safety risks.
Provide guidance and supervision for permit approvals, safety plans, and procedural compliance.
Plan for and prevent potential work-related problems, resolving emerging issues proactively.
Ensure compliance with all building and safety regulations.
Coordinate with subcontractors to align with OSHA Laws of Kenya and site procedures.
People and Relationship Management
Evaluate team performance and provide necessary feedback.
Train and coach construction workers and subcontractors on safety procedures and permit compliance.
Establish and maintain productive relationships with jurisdictional personnel, regulatory bodies, and inspectors.
Reporting & Analysis
Prepare internal and external reports on Permit to Work status, Task Instructions, and Method Statements & Risk Assessments (MSRA).
Report all unsafe acts, conditions, incidents, and grievances.
Participate in HSESS incident investigations, conducting root-cause analyses and implementing lessons learned.
Budget Management
Manage the HSESS budget to ensure cost-effective and efficient resource allocation.
HSEQ
Lead by example in demonstrating HSESS leadership and ensuring safety best practices.
Promote awareness of ongoing HSESS performance improvement programs aimed at reducing workplace incidents.
Ensure hazards are identified and mitigation measures are implemented as per the defined safety protocols.
Compliance
Adhere to company policies and standard operating procedures.
Ensure full compliance with all relevant HSE laws, regulations, and best practices.
Additional Responsibilities
Some evening or weekend work may be required based on project needs and safety concerns.
The work environment may require adherence to specific safety protocols, including mandatory PPE usage.
Perform any additional duties assigned by the management team.
Qualifications
Education/Qualification:
Diploma in Health and Safety from a recognized institution or equivalent.
Additional professional qualifications in HSE, Permit to Work Management, First Aid, and Fire & Safety Management Systems.
Work Experience:
3+ years of construction work experience in a similar role.
IT Skills:
High level of proficiency in MS Word and Excel.
SAP Knowledge will be an added advantage.
Language:
Fluent in written and spoken English and Kiswahili.
Key Competencies and Skills
Analytical Skills: Ability to plan and manage multi-step, large-scale projects effectively.
Decision-Making Skills: Ability to assess risks and make informed safety decisions.
Management Skills: Self-driven with strong leadership, communication, negotiation, and supervisory skills.
Effective Analysis and Report Writing Skills.
Time Management Skills: Ability to prioritize and manage multiple tasks efficiently.
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