Key Duties and Responsibilities:
Process and manage invoices for the company.
Verifying the accuracy of invoices and ensuring they comply with company policies and procedure.
Clearance of all Vanmen and sales staff in a timely and accurate manner by reconciling stock out and stock in.
Process requests for debits /refunds or credits from customers in accordance with company policy before approval by management.
Reconciling Debit and Credit entries to the SAP system.
Reconciling discrepancies in invoices and receipts Reconciling payments received withoutstanding/overdue invoices.
Receiving and processing customers as approved by the National Sales Manager
Support accounts payable and accounts receivable by generating accurate, complete, and timely invoices using SAP.
Resolve customer billing errors and other customer queries and address them to the satisfaction of the Customer.
Processing GRNs
Communicate with customers regarding billing issues, discrepancies, and overdue payments.
Maintaining accurate and organized records of invoices, payments, and receipts.
Assist with month-end closing and reporting.
Work closely with other departments such as finance, sales, and dispatch, to ensure that invoice processes run smoothly.
Creating and maintaining accurate records of all invoices by filing them daily.
Preparing, printing and sending out invoices to customers daily as required.
Printing of delivery sheets and reports for van man like sales reports, returns and shorts.
Developing and implementing procedures for efficient invoicing processes.
Additional Responsibilities
Perform any other tasks or duties assigned by management to support the overall sales goals and objectives of the company.
Accountabilities:
The Salesclerk is accountable for the following:
Invoice management and processing
Credit/ debit memos
Invoice memos
Open orders
Customer relationship management
Good Return Notes.
Reports.
Education and Key qualification Requirements:
Education:
At least a diploma qualification in sales, marketing, accounts or its equivalent
Experience as accounts clerk, or similar with exceptional ability in meeting deadlines.
At least 2 years’ experience in sales / invoicing management– FMCG preferably.
Those with experience bread/confectionery products will have an added advantage
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