The Procurement Assistant work between 3-4 times per week for 5-6 hours and will be expected to:
Source, coordinate, negotiate, process all purchases for The Terrace Kitchen
Negotiate with external vendors to secure the most advantageous terms
Arrange and process the ordering of necessary goods and services required by The Terrace Kitchen
Coordinate and finalize details of all The Terrace Kitchen orders and deliveries
Track and report key functional metrics to reduce expenses and improve effectiveness
Collaborate with key company operations personnel to ensure the clarity of the specifications and expectations by each brand property
Foresee alterations in the comparative negotiating ability of suppliers and clients
Anticipate unfavorable events through analysis of data and prepare control strategies
Perform risk management regarding supply contracts and agreements
Strong Knowledge of Hospitality sourcing and procurement techniques as well as a dexterity in “”reading”” the market
Perform cost and scenario analysis, and bench-marking by vendors
Assess, manage and mitigate procurement processes
Seek and partner with reliable vendors and suppliers across all specialist areas of hospitality procurement
Determine quantity and timing of all deliveries and coordinate with The Terrace Kitchen teams accordingly
Obtain best credit facilities, terms of payments and profit margins with The Terrace Kitchen manufacturers/suppliers
Prepare and also receive all The Terrace Kitchen related purchase requisitions, submit for approval and issue purchase orders in accordance with company policy and negotiated terms and conditions for The Terrace Kitchen
Maintain procurement files in orderly fashion and updated by the day
Supervise the delivery of goods from Central Storage to our The Terrace Kitchen storage
Supervise inventory taking of goods at our Central Storage
Manage vendor relationships and assist in building effective partnerships with manufacturers/suppliers
Develop and review purchase requests and ensure authorization as necessary to facilitate the timely purchase of The Terrace Kitchen supplies products
Research potential vendors
Compare and evaluate offers from suppliers
Track orders and ensure timely delivery
Review quality of purchased products
Enter order details (e.g. vendors, quantities, prices) into internal databases
Maintain updated records of purchased products, delivery information and invoices
Prepare reports on purchases, including cost analyses
Monitor stock levels and place orders as needed
Requirements:
Degree from a recognized University
Proven procurement experience within the hospitality sector
Procurement experience within a Pre- Opening context is a must
Salary Range: 15,000/- to 18,500
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