Responsibilities
Draft project work plans, timeframe of implementation, and budget allocation for each activity.
Support planning and coordinate timely implementation of the planned activities. Provide technical inputs and procedural guidance, coordinate the work of Programme Assistants, and/or monitor and assist Consultants who may be recruited for the specific deliverables.
Assist the planning and execution of procurement for the project in close coordination with IBG Programme Assistant and Common Office Services (COS), adhering to the IOM procurement procedures and processes, as well as requirements for clear documentation. Facilitate timely communication and consultation with the Somali authorities and vendors at the field level.
Liaise with the Somali authorities to clarify project implementation and relevant IOM project procedures and processes. Organise and attend periodical meetings with the Department of Immigration on progress of the project, implementation or other issues and challenges, if any, as well as to discuss corrective measures to be taken by the authority or IOM.
Provide project management support and assist with capacity building trainings, in coordination with technical experts, such as: Migration Information and Data Analysis System (MIDAS) users training and installation, passport examination, investigation techniques, records management and data protection, migration terminology and concepts of Humanitarian Border Management.
Research ways to expand collaboration with relevant governmental entities, partners, and donors.
Coordinate the drafting, processing, endorsement and submissions of IBG project proposals, donor reports, partner agreements (Service Agreements, Memorandum of Understanding, Letter of Agreement, and other types of contracts) and other relevant documents, in line with specific internal IOM requirements and procedures.
Attend donor meetings, briefings and conferences as well as liaise with donors, governmental partners, project partners, think tanks policy centres at the international and national level.
Contribute to IBG fundraising efforts: compile and analyse information on donor policies and priorities for Somalia and suggest new funding opportunities and proactive approaches to donors.
In coordination with Programme Manager and in close cooperation with Monitoring and Evaluation (M&E) unit, observe IBG projects compliance with the objectives set in project documents and budgets, M&E frameworks and work plans, and check for overall compliance with donors’ contractual requirements, interests, and expectations.
Contribute technical inputs for the development and maintenance of a communication strategy, tools, and systems for the unit, in close co-ordination with the Programme Manager and Public Information Unit (PIU). Check that internal and external reporting and communication materials adhere to IOM communication policy, IOM data protection policy, as well as the visibility guidelines of the donor governments. Compile and analyse relevant information on migration using data reports from MIDAS on issues and trends in Somalia affected by an influx of mixed migration flow.
Undertake duty travels within Somalia related to programme activities including assessments, liaison with partners and counterparts, cross border meetings and workshops, etc. as required.
Perform such other duties as may be assigned.
Qualifications
Education
Master’s degree in Political, Social Science, Business Administration, International Relations, Law, Labour Relations, or a related field from an accredited academic institution with two years of relevant professional experience; or,
University degree in the above fields with four years of relevant professional experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database.
Experience
Experience in project management, implementation, and monitoring programme activities;
Proven experience in general fundraising, writing project proposals and reports;
Experience in project development, including clarifying baseline, strategic project designing, drafting a proposal and budgeting;
Experience in establishing and maintaining good working relationships with IOM Offices, governmental, diplomatic authorities, UN agencies, and civil society;
Proven experience and knowledge on Border and Migration Governance, Border, and migration management;
Proven experience in matters related to border controls and Transnational Organized crime; and,
Experience working in East and Horn of Africa region is an advantage.
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