Deployment Management
Work with the People and Operations Coordinator to continually innovate the deployment process
Maintain the Deployment Management System and Airtable Live Tracker assuring information is complete and up to date.
Ensure that measurable deployment terms of reference documents are received and approved prior to deployments being commissioned.
Support travel bookings & provide visa guidance & support for deploying staff.
Assure accuracy in the Deployment Feedback Process
Serve as point of contact for ERT and global surge team members on deployment and related administrative tasks.
Report on deployment statistics and provide regular status updates on staff location and availability.
Maintain complete deployment files, including but not limited to staff folders, orientation materials, resources,
Maintain GST RN page and GST and Technical Focal Point Staff resource pages.
Data Analytics and Reporting
Excel Management:Utilize advanced Excel functions, including pivot tables, macros, and formulas, to organize and manipulate data effectively.
Power BI Reporting:Develop, optimize, and maintain Power BI dashboards and reports to support deployment data.
Data Storytelling: Translate data insights into clear, actionable narratives and recommendations for stakeholders.
Quality Assurance:Perform data validation, identify inconsistencies, and troubleshoot issues to maintain data accuracy and reliability.
Financial
Secure correct codes for deployments from requesting Country Programs and IRC departments.
Manage daily rate calculations for deploying staff.
Review and approve monthly GST timesheet submissions in coordination with Program Associates
Check transactions for proper coding of salaries and other deployment-related costs.
Provide documentation for audit requests
Roster Management
In collaboration with the Response Management team & EHAU/GST P&C ; keep the talent profile of roster members closely matched to the changing needs of the EHAU and Crisis Response, Recovery & Development (CRRD)
Promote EHAU and the IRC as an employer of choice
Maintain accurate roster information in Airtable, listservs, and GST Teams Channel
Maintain rigorous communication outreach to all members of the IRC’s emergency rosters to assure a sense of inclusion and team, and so as to increase engagement with the IRC roster system.
Collaborate with EHAU People & Culture to ensure global surge team members have regular access to training opportunities.
Administration
Collaborate with the supervisor and HR to ensure all new staff receive a timely and comprehensive orientation, as well as an onboarding or offboarding checklist, as appropriate.
Work with GST P&C to accurately maintain and update GST staff benefits status.
KEY WORKING RELATIONSHIPS
Position Reports to: People & Operations Coordinator
Position directly supervises:N/A
Works closely with:People and Operations Coordinator, Program Associates, EHAU People & Culture, GST stakeholders
REQUIREMENTS
University degree or diploma in human resources or administration management, or at least three years comparable experience working within a human resources department; previous experience managing rosters or emergency team deployment systems an advantage.
Data Analysis: Strong skills in analyzing and interpreting data using Excel and Power BI.
Excel Expertise:Proficiency in advanced Excel functions (pivot tables, macros, formulas).
PowerBi experience preferred but not required
Attention to detail
Fluency in all standard PC office software such as Word, Outlook, Excel.
Excellent interpersonal and oral and written communication skills; demonstrated ability to successfully work in a fast paced environment, within and across departments/functions and develop positive relationships with local and remote staff.
Excellent oral and written communications skills (English) required; multi-lingual skills advantageous – with priority placed on French, Spanish and Arabic
Apply via :
careers.rescue.org
