Key Responsibilities
Scheduling meetings, handling correspondence, maintaining office supplies.
Organising and supervising office activities, including cleaning service, renovations and event planning.
Managing day-to-day relationship with the building manager, suggesting and following up on development ideas.
Supporting Head of Nairobi office in budgeting, bookkeeping, and reporting procedures.
Maintaining financial records required for financial, regulatory, and tax filing purposes.
Supporting Finnfund’s Helsinki-based People & Culture team in work permit, KRA tax pin, and other applications.
Coordinating travel arrangements, visa applications and accommodation for Finnfund staff.
Coordinating country visits for Finnfund’s executive management, governing bodies, and other stakeholders.
Arranging stakeholder visits with the Embassy of Finland and Business Finland, including ministerial and business delegations.
Submitting timely reports and preparing presentations.
Supporting colleagues with other tasks as assigned.
Qualifications and Demonstrated Experience
The Office Manager should have the following qualifications and capabilities:
Experience
We require a minimum of 5 years of proven experience as office manager, office administrator, or similar, relevant administrative role.
You should also have previous experience in accounting and/or bookkeeping.
Previous work experience in an Embassy, DFI, or NGO will be an added advantage.
Apply via :
e.com