We are looking for a Commercial Admin Supervisor to manage administrative, facilities, inventory, and operational support functions across all branches and Logistics Centers (LCs). This position entails ensuring seamless day-to-day operations, adherence to company policies, efficient facilities’ management, and the timely provision of operational resources to uphold business objectives.
The Commercial Admin Operations team is responsible for overseeing and optimizing administrative processes that support commercial activities within the organization. This role requires a meticulous approach to managing documentation, ensuring compliance with regulatory standards, and facilitating seamless communication between departments. Key responsibilities include maintaining accurate records, coordinating with stakeholders to streamline workflows, and contributing to strategic initiatives aimed at enhancing operational efficiency. Strong organizational skills, attention to detail, and proficiency in relevant software tools are essential for success in this position.
Ensure that all branches and logistics centers are sufficiently stocked with essential operational consumables and materials necessary for daily operations.
Ensure operational consumables are ordered monthly and distributed accordingly while keeping the consumables’ tracker current.
Monthly administrative surveys will be administered, with results compiled and disseminated to appropriate stakeholders for review and action.
Administer and process travel allowances for Regional Sales Representatives and Relief personnel.
Ensure the acquisition and prompt renewal of licenses for all branches and Logistic Centers occur efficiently and without delay.
Responsible for securing Food Handlers’ Certificates for employees at both branch locations and the Logistics Centre.
Facilitate the Fleet team’s acquisition of all necessary permits and licenses to ensure compliance with regulatory standards.
Maintain adherence to all PPE and uniform policies for every commercial employee.
We are seeking a skilled Facilities & Maintenance professional to ensure the efficient operation and upkeep of our facilities. The ideal candidate will oversee routine maintenance tasks, address repair requests promptly, and manage vendor relationships to maintain a safe and functional environment. Responsibilities include inspecting equipment, performing preventative maintenance, coordinating cleaning services, and ensuring compliance with safety regulations. A high school diploma or equivalent is required, along with prior experience in facilities management or a related field. Strong organizational and problem-solving skills are essential, as is the ability to work independently and prioritize tasks effectively.
Responsible for ensuring the upkeep, sanitation, and general condition of all Logistic Centers.
Coordinate repairs, maintenance requests, and facility improvement initiatives by collaborating with the Procurement and Maintenance departments to ensure timely and efficient execution.
Maintain strict adherence to corporate hygiene and safety regulations across all commercial facilities.
We provide comprehensive finance and administrative support, encompassing meticulous financial record-keeping, efficient payroll processing, and precise budget management. Responsibilities include maintaining accurate financial records, preparing detailed reports, and ensuring compliance with regulatory standards. The role requires strong analytical skills, proficiency in financial software, and meticulous attention to detail. Additionally, it demands excellent organizational abilities to manage multiple tasks effectively, as well as effective communication skills to liaise with stakeholders and team members.
Develop comprehensive budgets and oversee the planning and execution of events and activities within the commercial department.
Monitor and verify that branch rent, utilities, and other recurring operational expenses are settled promptly to maintain financial efficiency.
Review and secure the necessary approvals for all invoices prior to forwarding them to Finance for processing.
Prepare and oversee purchase requests and orders utilizing the ERP system.
Oversee the allocation and documentation of petty cash funds in strict adherence to established company guidelines.
We are seeking a dedicated professional to oversee staff welfare and provide comprehensive employee support, ensuring a positive and productive work environment. The ideal candidate will manage employee well-being initiatives, address concerns, and implement programs to enhance job satisfaction and retention. Responsibilities include developing and coordinating support services, facilitating conflict resolution, and fostering a culture of inclusivity and engagement. Requirements include a degree in human resources, psychology, or a related field, along with proven experience in employee relations or welfare management. Strong interpersonal skills, empathy, and the ability to maintain confidentiality are essential. This role plays a critical part in nurturing a supportive workplace and driving organizational success.
To guarantee that staff welfare standards across all Logistic Centers meet or exceed company expectations by implementing consistent policies and procedures.
Oversee the procurement and distribution of cleaning supplies, personal protective equipment, office stationery, potable water, and additional critical operational resources.
Oversee the supply and management of breakfast provisions at all Logistic Centers.
Foster and enhance initiatives aimed at boosting employee engagement and well-being to create a positive and productive workplace environment.
The Events & Hospitality team is responsible for planning, organizing, and executing a wide range of corporate and social gatherings, ensuring seamless operations from inception to completion. This role demands a keen eye for detail, exceptional multitasking abilities, and a passion for delivering outstanding guest experiences. Key responsibilities include coordinating logistics, managing vendor relationships, overseeing budgets, and adhering to event timelines while maintaining high standards of service. Candidates should possess strong interpersonal skills, proficiency in event management software, and the ability to thrive in fast-paced environments. Prior experience in event coordination or hospitality is highly preferred.
Organize and facilitate visits from external stakeholders, investors, executive team members, and other guests to Logistic Centers and branch locations.
Provide assistance in organizing and carrying out commercial department events, meetings, and official functions.
Overseeing inventory levels, tracking stock movements, and ensuring accurate record-keeping are key responsibilities of this role. This position requires meticulous attention to detail, strong analytical skills, and the ability to maintain precise documentation. Proficiency in inventory management software and familiarity with supply chain processes are essential. Collaborating with procurement and logistics teams to optimize stock availability and minimize excess or shortages is a primary objective. Effective communication and problem-solving abilities are crucial for addressing discrepancies and improving operational efficiency.
Accurately maintain physical inventory records for the Victory Logistic Centre stores.
Confirm that all inventory transactions are accurately documented and aligned with the ERP system’s records.
Oversee inventory quantities and manage the replenishment process as needed.
Dedicated to honoring outstanding contributions, this role focuses on establishing and managing programs that acknowledge employee achievements and milestones. The position requires collaboration with leadership to develop recognition initiatives, ensuring alignment with organizational values and goals. Responsibilities include designing award criteria, coordinating nomination processes, and overseeing ceremonies or events to celebrate recipients. Additionally, the role involves analyzing program effectiveness, gathering feedback, and recommending enhancements to foster a culture of appreciation and engagement. Strong communication skills and a passion for employee development are essential for success in this position.
Oversee the planning and execution of monthly employee recognition and awards initiatives, ensuring timely implementation and alignment with organizational goals.
Coordinate award ceremonies and verify that photographs and communications are disseminated correctly.
Ensure the timely and efficient distribution of awards, certificates, newborn gifts, birthday recognitions, and other employee appreciation items to all branches and Logistic Centers.
Seeking candidates with a minimum of three years of relevant experience in [specific field/industry], along with a strong proficiency in [specific software/tool/skill]. The ideal candidate will possess excellent communication abilities, both written and verbal, to effectively collaborate across teams and stakeholders. Problem-solving skills and adaptability are essential to thrive in a fast-paced environment. Familiarity with [specific process/methodology] is a plus. A bachelor’s degree in [relevant field] or equivalent professional experience is required. Proficiency in [another tool/language] is highly advantageous for this role.
A Bachelor’s Degree in Business Administration, Operations Management, Human Resource Management, or a closely related discipline is required.
Requires a minimum of two to three years of professional experience in administration, office management, facilities management, or operational support roles.
Skilled in overseeing administrative functions, facility management, inventory control, and vendor relations with a demonstrated track record of efficiency and organization.
Strong expertise in Enterprise Resource Planning (ERP) systems and the Microsoft Office Suite is essential.
Demonstrates exceptional organizational, planning, and problem-solving abilities while efficiently managing competing priorities.
Proven ability to communicate effectively, manage stakeholders, and build strong interpersonal relationships.
Proven capability to execute tasks autonomously while ensuring precision and adherence to the highest standards of accountability and professionalism.
Enjoy a comprehensive benefits package designed to support your professional growth and personal well-being. This includes health, dental, and vision insurance coverage, along with a generous retirement savings plan featuring company-matched contributions. Additionally, you’ll receive paid time off, flexible scheduling options, and access to wellness programs aimed at promoting a healthy work-life balance. Professional development opportunities, such as tuition reimbursement and training workshops, are also provided to help advance your career.
Gain unparalleled insight into the operations of the world’s most rapidly expanding aquaculture enterprise.
A perfect opportunity for an individual eager to engage with a purpose-driven organization.
The organization demonstrates a strong dedication to supporting the candidate’s professional growth by offering personalized coaching, mentorship, and unparalleled opportunities to engage with accomplished leaders in entrepreneurship and the social impact sector.
Qualifications
BA/BSc/HND
Experience Required
2 - 3 years
