Ref. number: SOM-069
Location: Mogadishu/Garowe/Hargeisa/Nairobi
Availability: ASAP
Component/Department/Unit: Head of Mission/Deputy Head of Mission Office
Security Clearance Level: EU CONFIDENTIAL or equivalent
Open to Contributing Third States: Yes
Reporting Line
The Project Manager reports to the Project Cell Coordinator.
Main Tasks and Responsibilities
To assist in project planning and development and co-ordinate the implementation of the Mission’s projects;
To assess project proposals and make recommendations on the feasibility and sustainability of projects;
To advise project leaders (within the Mission’s operational components) in preparing project documents, such as project proposals, project budgets, notes of understanding, project agreements, etc.;
To ensure that project proposals are in line with the Mission’s programmes and are properly coordinated within the Mission and with external stakeholders;
To act as the interface between project leaders and various elements of Mission Support;
To maintain a record of the Mission’s project history and ongoing activities;
To conduct, upon project completion, post-project reporting and evaluation;
To develop best practices on project management, make training recommendations and record lessons identified/learnt;
To receive, review, analyze, assign, process and track certified requisitions submitted for procurement action;
To liaise with the Mission’s international partners in close coordination with the Mission’s Coordination and Cooperation capability;
To undertake any other job related tasks as requested by the Line Managers.
Mission Specific Tasks and Responsibilities
To provide support to the Project Cell for the planning and the implementation of projects with a particular focus on contracts management in the area of equipment and goods;
Under the supervision of the Project Cell Coordinator, to manage the projects contracts of equipment and goods and coordinate the logistics related to the contracts’ implementation, according to the operational planning;
To monitor milestones and take corrective actions to assure the respect of the deadlines of scheduled activities for each project in what concerns the delivery of equipment and goods;
To liaise with beneficiaries in order to support the identification of the best equipment according to their needs;
In collaboration with the Project Cell Coordinator, to provide support for the definition of Equipment projects objectives and results, by liaising with beneficiaries and Mission’s Department of Operations;
To prepare and maintain reports on contract status and inform other Mission’s departments about the progress acquired as well as keeps all relative documents up to date;
To ensure that all contract related expenditures are documented in compliance with the Regulation on the financial rules applicable to the general budget of the Union (Financial Regulation);
To supervise the delivery of all projects material from contract signature to the delivery at place, including the customs and tax derogation process and reports on progress and delays;
To manage the reception, acceptance, stock and inventory of all goods for the Project Cell, including the preparation of all relative documents and certificates;
To monitor the projects goods warranties and works liabilities during all the relative periods;
To provide support for the preparation of the handover of the equipment to beneficiaries and organize the physical delivery in the several regions of the country as required;
To ensure that Project Cell’s paper and electronic archive is properly managed and updated;
To support the preparation of market researches and terms of reference for equipment and goods and to contribute to the preparation of the procurement dossier in collaboration with the Project Manager.
Essential Qualifications and Experience
Successful completion of university studies of at least 3 years attested by a diploma OR a qualification in the National Qualifications Framework which is equivalent to level 6 in the European Qualifications Framework OR a qualification of the second cycle under the framework of qualifications of the European Higher Education Area, e.g. Bachelor’s Degree.
The qualification should be in any of the fields of Social Sciences (e.g. Political Science, International Relations, Law, Economics) or Business Administration/Management; AND
A minimum of 4 years of professional experience, in the field of project planning, implementation, evaluation or contract management after having fulfilled the education requirements.
Essential Knowledge, Skills and Abilities
Teamwork capabilities;
Time management skills;
Problem solving skills;
Project management skills.
Desirable Qualifications and Experience
University and/or Master’s Degree in project management or other related field;
Project management training, such as APM, PPM, PRINCE2, or equivalent;
International experience, particularly in crisis areas with multi-national and international organization.
Desirable Knowledge, Skills and Abilities
Familiarity with the EU Financial Regulations.
