This role is designed to effectively manage and oversee designated responsibilities, ensuring alignment with organizational goals and objectives. The primary focus involves executing key tasks, maintaining high performance standards, and contributing to the overall success of the team or department. The position requires a proactive approach, strong problem-solving abilities, and the capacity to collaborate across various functions to deliver results efficiently. Additionally, it demands adherence to company policies, compliance with industry regulations, and a commitment to continuous improvement and professional development.
The Facilities Engineer oversees the planning, operation, maintenance, and ongoing enhancement of mechanical, electrical, plumbing, fire protection, vertical transportation, and building systems across designated properties. This position guarantees that facilities are operated and maintained in a manner that is safe, dependable, efficient, and economical, while simultaneously advancing business continuity, ensuring regulatory adherence, enhancing tenant satisfaction, and preserving asset value.
Oversee a comprehensive range of duties, including ensuring the execution of critical tasks, managing daily operations, and maintaining high standards of efficiency and accuracy. Collaborate with cross-functional teams to align objectives, streamline workflows, and drive productivity. Monitor performance metrics to identify areas for improvement and implement strategic solutions. Develop and enforce policies and procedures to uphold compliance and operational excellence. Serve as a liaison between departments to facilitate effective communication and resolve interdepartmental challenges. Additionally, provide guidance and mentorship to team members to foster professional growth and enhance overall team performance.
Facilities Operations and Maintenance oversees the upkeep, functionality, and safety of all building systems and infrastructure. This role involves managing routine maintenance tasks, coordinating repairs, and ensuring compliance with regulatory standards. Candidates must possess strong problem-solving skills, attention to detail, and proficiency in facility management software. Duties include inspecting equipment, addressing maintenance requests promptly, and supervising maintenance staff. The position requires a high school diploma or equivalent, along with relevant certifications or experience in facilities management.
Responsible for managing the operation and upkeep of all building engineering systems, encompassing electrical, mechanical, plumbing, HVAC, fire protection, lifts, generators, pumps, and building management systems (BMS).
Design and execute comprehensive preventive and predictive maintenance programs for all essential building systems and equipment to ensure optimal performance and reliability.
Deliver prompt resolution of maintenance requests while strictly adhering to the defined Service Level Agreements (SLAs).
Perform regular assessments of structural and operational elements within buildings and propose appropriate remedial measures to address any deficiencies identified.
Evaluate asset performance and introduce strategic initiatives aimed at bolstering reliability and optimizing operational efficiency.
Verify adherence to maintenance timetables and mandatory inspection obligations in accordance with regulatory standards.
Effective oversight of contractors and service providers involves establishing robust agreements, monitoring performance metrics, and ensuring compliance with contractual terms. The role requires evaluating bid proposals, negotiating terms, and conducting risk assessments to align with organizational objectives. Responsibilities include managing vendor relationships, addressing service-related issues, and maintaining accurate documentation of all interactions and deliverables. Strong analytical skills and attention to detail are essential to mitigate risks and optimize service delivery.
Oversee the performance of contractors and service providers responsible for maintenance and project-related tasks.
Evaluate contractor performance based on contractual obligations and mutually agreed-upon key performance indicators (KPIs).
Ensure thorough inspection of all completed tasks prior to final certification and disbursement of payments.
Engage in procurement activities by developing scopes, crafting technical specifications, conducting bid evaluations, and providing recommendations.
Verify that contractors adhere to established safety protocols, maintain high-quality workmanship, and uphold environmental regulations throughout their operations.
Experienced professionals sought to oversee and coordinate project initiatives from inception through completion. Responsibilities include defining project scope, establishing timelines, allocating resources, and ensuring adherence to budgets while mitigating risks. Proficiency in project management methodologies, tools, and software is essential, along with strong leadership, communication, and problem-solving skills. Collaborating closely with stakeholders, cross-functional teams, and clients to deliver high-quality outcomes within specified deadlines is a core requirement. Prior experience managing projects of varying complexity and scale is preferred.
Coordinate minor works, renovations, fit-outs, repairs, and capital improvement projects to ensure efficient execution and adherence to project timelines and budgets.
Craft comprehensive project scopes, allocate budgets efficiently, establish detailed schedules, and devise strategic implementation plans.
Track project advancement meticulously to guarantee timely and cost-effective completion, aligning with pre-established timelines and allocated financial resources.
Act as a liaison between consultants, contractors, suppliers, and internal stakeholders during the entire project lifecycle.
Compose comprehensive project reports and deliver timely updates for executive review and strategic decision-making.
Asset Management involves overseeing and optimizing a portfolio of assets to maximize value, ensure compliance, and mitigate risks. Professionals in this field are responsible for analyzing financial performance, conducting market research, and developing strategic plans to enhance asset utilization. They monitor asset conditions, track depreciation, and coordinate maintenance activities to extend asset lifecycles. Additionally, they prepare detailed reports, ensure regulatory adherence, and collaborate with cross-functional teams to align asset management strategies with organizational goals. Strong analytical skills, proficiency in financial modeling, and knowledge of industry regulations are essential for success in this role.
Maintain a current and accurate asset register for all building equipment and infrastructure.
Perform evaluations of the condition and lifecycle analysis for essential assets.
Formulate replacement and refurbishment strategies by analyzing asset performance and identifying associated risks.
Facilitate the development and administration of long-term capital expenditure planning and budgeting initiatives.
Ensures adherence to health, safety, and compliance regulations, policies, and procedures to maintain a secure and legally compliant work environment. Develops and implements robust safety protocols, conducts regular inspections, and provides mandatory training to mitigate risks. Monitors ongoing compliance with local, state, and federal laws, addressing any deviations promptly. Collaborates with cross-functional teams to foster a culture of safety awareness and continuous improvement. Investigates incidents thoroughly, documents findings, and recommends corrective actions to prevent recurrence. Maintains accurate records of safety inspections, training sessions, and compliance audits for regulatory reporting and audits.
Maintain adherence to all occupational health and safety standards and regulations to safeguard workplace environments.
Oversee and manage statutory inspections and certifications for building systems to ensure compliance with regulatory standards.
Oversee adherence to established fire safety regulations and emergency preparedness protocols to ensure organizational compliance and operational readiness.
Perform comprehensive risk evaluations and develop strategies to minimize potential threats effectively.
Facilitate emergency response efforts and maintain business continuity programs to ensure operational resilience and readiness.
We are seeking a skilled professional to oversee our organization’s energy consumption and sustainability initiatives, ensuring compliance with environmental regulations and optimizing resource utilization. The ideal candidate will develop, implement, and monitor energy efficiency strategies, renewable energy adoption, and carbon reduction programs. Responsibilities include conducting energy audits, analyzing consumption data to identify trends, and recommending cost-saving measures. Additionally, the role involves collaborating with cross-functional teams to integrate sustainable practices into operational workflows, reporting on sustainability metrics, and staying abreast of industry advancements. Proficiency in energy management systems and familiarity with sustainability frameworks (e.g., ISO 50001, LEED) are required. Strong analytical, project management, and communication skills are essential for driving impactful, long-term sustainability outcomes.
Track usage of electricity, water, diesel, and gas utilities to ensure accurate monitoring and reporting.
Evaluate and execute strategies to enhance energy efficiency and promote sustainability initiatives.
Facilitate the execution of renewable energy initiatives and environmental management projects to ensure sustainable development and regulatory compliance.
Monitor and document energy performance metrics to provide comprehensive reports.
Dedicated to fostering positive interactions and resolving inquiries, the Customer and Tenant Relations role focuses on maintaining strong communication between clients and tenants. This position involves addressing concerns, providing timely updates, and ensuring contractual obligations are met. Responsibilities include mediating disputes, coordinating maintenance requests, and facilitating smooth lease negotiations. The ideal candidate possesses excellent interpersonal skills, a customer-centric mindset, and the ability to handle sensitive situations with professionalism. Proficiency in conflict resolution and clear, concise communication is essential for success in this role.
Facilitate constructive dialogue with tenants and stakeholders regarding issues pertaining to facility management.
Promptly address and resolve tenant complaints and service requests to maintain high levels of satisfaction and operational efficiency.
Perform tenant satisfaction surveys and introduce measures to enhance service quality.
Cultivate clear and consistent communication channels with both internal teams and external partners to ensure alignment and transparency.
We are seeking a skilled professional to oversee budgeting and cost control initiatives, ensuring financial resources are allocated efficiently and expenditures remain within established limits. The ideal candidate will monitor organizational spending, analyze financial data to identify cost-saving opportunities, and develop strategic plans to optimize budget utilization. Strong proficiency in financial analysis, forecasting, and reporting is required, along with the ability to collaborate with cross-functional teams to align financial objectives with operational goals. Experience in budget preparation, variance analysis, and cost management systems is highly desirable.
Develop comprehensive annual budgets and projections for maintenance activities to ensure efficient resource allocation and financial planning.
Oversee expenditures to ensure alignment with approved budgetary allocations.
Evaluate areas where operational expenses can be reduced without compromising efficiency or quality.
Reporting directly to the senior management team, this role is responsible for compiling, analyzing, and disseminating accurate and timely reports on business performance, operational metrics, and financial data. The position requires proficiency in data visualization tools, strong analytical skills, and meticulous attention to detail to ensure reports meet the highest standards of clarity and precision. Additionally, the individual must collaborate with cross-functional teams to gather relevant information, interpret findings, and present actionable insights that support strategic decision-making across the organization.
Compile and produce detailed facilities reports on a weekly, monthly, quarterly, and annual basis to ensure comprehensive documentation and analysis of operational performance.
Compile analyses of maintenance efficiency, project advancements, contractor productivity, and potential operational risks.
Prepare meticulous documentation of inspection results, maintenance actions performed, and adherence to regulatory compliance obligations.
Prepare and deliver technical reports and strategic recommendations to senior leadership for informed decision-making.
Required for this position are a combination of relevant knowledge, hands-on experience, and formal qualifications, including [specific degree or certification, if mentioned], along with [X years] of practical work in [specific field or industry]. Proficiency in [specific skills or tools] is essential, along with strong analytical abilities and meticulous attention to detail. Excellent communication skills, both written and verbal, are necessary to collaborate effectively within a team and interact with stakeholders. The ideal candidate should demonstrate adaptability, problem-solving capabilities, and a commitment to continuous learning to thrive in a dynamic work environment.
A recognized institution must confer a Bachelor’s degree in mechanical engineering, electrical engineering, building services engineering, facilities management, or a related field.
A Registered Graduate Engineer or Professional Engineer credential with the Engineers Board of Kenya (ELK) would be considered beneficial.
Membership in pertinent professional organizations is expected.
Desirable qualifications include training in Facilities Management, Project Management, Health & Safety, Energy Management, or Asset Management.
With a minimum of five years of hands-on experience in facilities management, building services engineering, property management, or a closely related discipline, candidates should bring a proven track record of overseeing operational and maintenance functions within built environments.
Professional experience overseeing commercial office buildings and mixed-use developments is required.
Proficiency in organizing maintenance schedules, overseeing project execution, and managing contractor performance is required.
Proficiency in Building Management Systems (BMS) and critical infrastructure management is required.
Qualifications
BA/BSc/HND
Experience Required
5 years
