Job Details
The four objectives serve to increase community resilience to drought and other shocks and stresses, and to decrease fragility with a particular focus on Kenya’s Arid Lands. Mercy Corps’ vision for change requires the private sector, government and civil society to work together to create meaningful and sustainable change.
The Mercy Corps Finance Department is responsible for all financial functions in Kenya, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance.
The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures. In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.
General Position Summary: Working in the Finance Department under the direction of the Senior Finance and Compliance Officer, the Finance and Administration Officer will assist in the accounting and documentation of all financial transactions in timely and accurate manner.
Job Responsibilities
Support in preparation of monthly bank reconciliations
Maintain custody of the office cash fund and make daily payments of approved transactions
Prepare cash payment vouchers and ensure that all cash transactions are fully and properly documented
Review expense reports (travel expense reports and operational expense reports) for accuracy and completeness and ensure that expense reports have been fully approved before payment
Perform weekly cash count as per FFM
Record payment vouchers daily in the Field Connection Accounting System
Maintain field advance tracker file and prepare past due advance tracker for the Senior Finance Officer
Preparing cheques based on fully approved & reviewed documents and present for signing
File all cash and bank batch vouchers and maintain voucher filing system such that files are updated, complete and safeguarded
Maintain the bank file, ensuring that all bank information is properly filed and updated
Assist with month end balance sheet account reconciliations
Make sure that all supporting documentation is prepared and filed according to MC procedures.
Assists in sub grants management & compliance at field office
Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission
Other duties as assigned.
Supervisory Responsibility: None
Accountability
Reports Directly To: Senior Finance and Compliance Officer
Directly With: Nairobi Finance Team, Program Team & Operations Team
Knowledge and Experience:
Three or more years of accounting or bookkeeping experience, including experience with double-entry accounting
A degree in accounting or a relevant business field
Strong computer skills in MS Office programs, particularly Excel
Familiarity with computerized, double-entry accounting software
Strong organizational skills as well as attention to detail
Excellent oral and written English skills
Success Factors: A clear understanding of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.
The ability to interact effectively with international and national staff members is required. A demonstrated ability to work quickly, accurately, meet deadlines, and process information in support of changing program activities is necessary.
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