NATURE AND SCOPE OF THE POSITION
The Procurement Assistant will support the Procurement and Logistics Coordinator in the provision of a professional, effective and knowledgeable service for the procurement, logistics and IT division. As part of the Procurement IT Team, the Procurement Assistant will provide accurate, timely and auditable assistance in the administration of Mercy USA procurement process, ensuring that processes are fully compliant with current policies and procedures
DUTIES AND RESPONSIBILITIES
Monitoring and maintaining computer systems and networks
Troubleshooting system and network problems and diagnosing and solving hardware or software faults
Setting up new users’ accounts and profiles and dealing with password issues
Installing and configuring computer hardware operating systems and applications
Replacing parts as required
Testing and evaluating new technology
Conducting electrical safety checks on computer equipment
Carrying out preventive maintenance exercises for desktops, laptops and printers on a monthly basis
Maintain a System of Tracking procurement and Logistics requests and generate status reports
Advice the Logistics Coordinator on all issues related to procurement and logistics and ensure transparency and accountability in all activities
Maintain a proper record of expenditures, receipts, tracking sheets, supplies request, quotes, tenders, evaluations, waybills etc according to the Logistics Manual
Maintain up to date list of major vendors, suppliers, and service providers for all operational locations
Assisting in planning, implementing and/or supervise key services in the procurement process including asset management, general supply chain and functioning
Assisting in planning, implementing and/or coordinate logistics, procurement (goods &services)
Maintains relevant internal databases and files; keeps track of any contractual agreements, framework arrangements, etc. Ensures safe custody of the Purchase Orders, Quotations.
Reviews, records and prioritizes purchasing requests and obtains additional information/documentation as required; provides assistance to requisitions in preparing scope of work and specifications of goods and services; proposes product substitutions consistent with requirements to achieve cost savings; determines the availability of funding sources.
JOB SPECIFICATION
ESSENTIAL
DESIRED
Academic
Bachelor’s Degree preferably in Information Technology, Procurement or related field
Diploma from Chartered Institute of Purchasing and Supplies (CIPS) or equivalent certification.
Experience
At least 2 years of experience in Systems Administration, Procurement and Logistics
Work related skills
Outstanding Organizational and time management skills
Strong communication skills
Ability to multitask and prioritize daily workload
Aggressive and Result Oriented
Able to meet deadlines
Personal attributes
Ability to work under pressure
Trustworthy
Team player
Responsiveness
Strong interpersonal skills
Strong customer relation skills
Integrity
This job description is meant to be only a representative summary of the duties and responsibilities performed by the jobholder. The jobholder may be requested to perform job-related tasks other than those stated in this description.
The jobholder is expected to perform in a manner consistent with the values and philosophy of
“Mercy USA for Aid and Development”
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The position will close on the 3rd November 2017, the incumbents should send their CV’s and cover letters or motivational letters to hr.eaprogram@mercyusa.org. Only shortlisted candidates will be contacted

Apply via :

hr.eaprogram@mercyusa.org