Department: Programming (PQ)
Band: 7
Reports To: Program Manager-Health
Job Responsibilities:
Provide guidance to staff on terms of award and USG regulations FAR AIDAR /CRS Policies
Negotiate terms of agreement and lead the implementation of all assigned project procurement as outlined in the detailed implementation plan in line with CRS policies and standards, donor contract requirements, and good practices.
Ensure learning properly accompanies project activities throughout the project cycle. Support accountability through coordinating project audits and guiding HSDSA staff in their efforts to reflect on project experiences. Analyze implementation challenges and report any inconsistencies and/or gaps to inform adjustments to plans and implementation schedules.
Coordinate activities across functions and effectively manage relationships with all CRS Kenya HSDSA staff and serve as the liaison between them and CRS HQ contract team to promote good contract management and impact.
Prepare and coordinate approval of documents that support award transactions with the various contractors i.e. Consultants/vendors etc coordinating closely with HQ and HSDSA project teams to ensure these meets required award standards.
Develop and or prepare contract related templates for various contractors.
Manage, retain complete supporting documentation consistent with USAID requirements and CRS policies. These include contracts evaluation of offers/bids, and negotiation/award of contracts
Review various areas of HSDSA transactions and operations including procurement, Finance, IT , HR as determined by the risk assessment and for conformity and compliance with policies, US Government Auditing Standards and USAID rules and regulations generally accepted accounting principles, as applicable
Ensure project documentation for assigned activities is complete with all required documents and is filed per agency and donor requirements. Assist with preparation of trends analysis reports and documentation of case studies and promising practices
Support HSDSA management to improve compliance to both CRS policies, donor regulation and applicable local laws
Work with HQ and HSDSA project team to draft and prepare donor requests for approvals
Provide expert advice and timely guidance/analysis on USAID rules and regulations, applicable contract clauses, etc.
Review all scopes of work, specifications and vendor agreements proposed by HSDSA technical staff for contractual consistency, accuracy, and compliance with CRS policies and USAID regulations;
Keep abreast of interpret, and provide guidance to staff on donor regulations and policies and provide training on applicable compliance requirements
Typical Background, Experience & Requirements:
Education and Experience
Bachelor’s degree in Accounting, Finance, Business Administration, Risk & Compliance or related field or equivalent work experience (A certification in the field will be an advantage, e.g. CPA, CIA). Masters’ degree is a plus.
Minimum of 5 years of work experience in finance, accounting or contract management, ideally in the field of ensuring compliance to the signed contracts in an NGO setting.
Experience working with international donor agencies, particularly USAID.
Experience engaging with and writing for a range of audiences, including governments and policy makers, multilateral agencies, and the public (national and international).
Experience working in a consortium setup on an HIV/AIDS Project.
Experience in auditing USAID-funded projects is an added advantage.
Knowledge of FAR, AIDAR, USG Code of Federal Regulations
Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint).
Personal Skills
Analysis and problem-solving skills with ability to make sound judgment
Good relationship management skills and the ability to work closely with local partners
Proactive, results-oriented and service-oriented
Attention to details, accuracy and timeliness in executing assigned responsibilities
Required/Desired Foreign Language: Able to clearly communicate in written and spoken English
Travel Required: 30% of the time within the project counties
Key Working Relationships:
Supervisory: None
Internal: HSDSA staff, CRS/Kenya Health Unit Staff, CRS/Kenya PQ and MQ departments
External: HSDSA consortium Members, EARO Compliance Team and CRS HQ Contract team.
Agency-wide Competencies (for all CRS Staff):
These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.
Trusting Relationships
Professional Growth
Partnership
Accountability
Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.
