Role Responsibility
Main Purpose of Position
Effective and efficient management of disciplinary and grievance matters
Effective management of staff engagements
Effective Coordination of employee recruitment
Coordinating Payment matters and Compensation
Managing Administration Matters
Welfare Management
Performance Management
Key Performance Areas
Effective and efficient management of disciplinary and grievance matters
Offer guidance and support to employee and manager to ensure quick resolution to grievances.
To effectively preside all disciplinary hearings within the respective division and ensure that all matters are dealt with consistently to the Labour laws and the company disciplinary policy.
Maintain accurate disciplinary records of proceedings.
Liaise with Employee Relations Manager over matters requiring input and guidance.
Effectively manage hearing schedules to meet required timelines.
Providing basic counselling to staff who have performance related obstacles.
Effective management of staff engagements
Hold regular employee engagement meetings to address:
Company policies & procedures
Changes within the organization
Health and safety awareness and matters arising and tool box talks
Respond to work related queries and grievances and get feedback from employees.
Communicate ISO requirements
Effective Coordination of employee recruitment
Support Resourcing Manager with various recruitment processes including:
Ensuring approved Job Requisition Forms are in place.
Conduct pre-screening and facilitation of vetting and medical checks.
Administration of psychometric testing
Conduct panel interviews with line management
Prepare employment contracts for successful candidates.
Induction and orientation of new staff.
Update ERP (Ramco) with new employee’s details.
Ensure complete Personnel File maintenance and coordinate archiving
Coordinating Payment matters/Compensation
Coordinate with payroll and operations teams for employee claims for absence hours ensuring payment.
Ensure payment of transfers and other allowances
Coordinate the final dues for promotion from casual status to TC – (shifts worked prior promotion)
Managing HR administration matters
Managing WIBA claims and compensations
Authorize an undertaking for injured staff to be attended at designated hospitals.
Notifying and reporting accidents to DOSH.
Updating the WIBAMEDEX on the drive.
Ensure proper assessment and closure to accident matters.
Ensure complete employee file maintenance and coordinate archiving
Manage employee separation documentation;
Managing separation letters – resignation, dismissals, termination, retirement etc.
Issuance of Certificate Of Service / Copy of discharge form.
Closure of file
Termination employees in the ERP system (RAMCO)
Ensure compliance of statutory deductions – NSSF and NHIF.
Provide bank letters, Introduction letter and transfer letters as and when needed.
Ensure effective reporting of but not limited to engagement reports, business unit establishment reports and leave.
Provide support to regional HRBP’s, example forwarding requisitions, deployment, RAMCO update. Etc
Leave management – entitlement and posting
Coordinating and ensuring that employees have JDs
Coordinating and assisting in formulating policies as per ISO requirements
Welfare Management
Coordinate employee welfare activities including:
Medical scheme management
Bereavement scheme
Education scheme – ( Trust fund and Education assistance for dependents of late employees)
Participation in CSR activities.
And other employee welfare matter.
Performance Management
Coordinate Reward and Recognition
Coordinating appraisals and performance reviews
The Ideal Candidate
Knowledge and Qualifications
Tertiary education in Business Management or Human Resources Management
Human Resources related subjects compulsory
Degree are advantageous
Kenya market
Kenya legislation
Experience
Two to five years in Human Resources Management in a large business dealing with unionised employees.
Technical Skills
Financial Acumen
Conflict Management
Negotiation
Microsoft Word – Intermediate level
Microsoft Excel – Intermediate level (Advance level are advantageous)
Microsoft PowerPoint – Basic level
ERP system(s)
Google suite of products
Behavioural Skills – Support
Understanding the organizational environment
Understanding the organisation’s goals and objectives
Dealing with changing circumstances
Supporting and working with others
Delivering objectives
Dealing with complexity
Acting professionally
Deliver great customer service
Sharing and co-operating

Apply via :

careers.g4s.com