Main Duties and Responsibilities:
Assist the department in all contracts/subcontracts/grants and sub-awards related functions.
By working closely with the various programs and under the supervision of the supervisor, ensure compliance by creating a project expense tracker.
Assist the department in RFP, RFQ and RFI processes.
Assist the department in researching and developing adequate sources of supply and services and evaluate the financial stability of potential suppliers/collaborators.
Assist in the review of new contracts, contract renewals and associated documents; provide fact-based recommendations to internal stakeholders for constructing the best overall strategic buy decisions.
Verify subcontractor’s status in System for Award Management (SAM) to ensure subcontractor is in good standing.
Ensure accurate records of all the sub agreements are maintained to comply with audit requirements.
Coordinate audit requests and work with the auditors to address any audit related questions.
Assist in obtaining and maintaining interim progress reports from the partners/collaborators
Assist the department in closeout processes by obtaining all required documentation
Ensure all relevant procedures/guidelines and policies are kept on file and are current
Ensure compliance with the Foundation’s policies and procedures.
Work very closely with the foundation’s relevant departments at HQ.
Perform other duties as assigned by the Contract/Grant Manager.
Qualifications and requirements:
University degree in Accounting from a recognized institution.
Professional accounting certification, such as CPA.
A minimum of 6 years external or internal auditing experience.
Must be proficient in Microsoft Excel and other Microsoft office applications.
Must have hands-on experience working with Accounting and other financial software.
Must have experience in working with NGOs and large multi-country donor-funded projects.
Must have thorough knowledge of audit and compliance requirements of US Government funded projects.
Work experience within a medical research setting is preferred.
Must be able to travel extensively within Africa.
Required Skills:
Team player with high integrity, strong written and oral communication and decision making skills
Possess in depth knowledge of contract terms and conditions and contract law
Excellent negotiating, collaborating and influencing skills
Ability to work in a multi-cultural environment under minimal supervision.
Competencies:
Team player with high integrity, excellent communication, interpersonal, organizational and decision-making skills.
Strong ability to manage multiple priorities and projects; Ability to communicate effectively orally and in writing.
Strong attention to detail and analytical skills with ability to rapidly assess and comprehend diverse information and draw appropriate conclusions.
Strong client service skills and ability to establish and maintain effective working relationships within diverse and geographically disbursed teams in a fast-paced environment.
Terms of Employment: Reports to the Contracts and Grants Manager.
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Apply via :

nairobijobslogin@hjfmri.org