The Accounts Transactions Specialist will work as part of the administration, accounting and resource management staff in the Kenya Country Office, under the general supervision of the Country Director and, the direct supervision of the Resource Management Officer.
Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 3 year term appointment.
Duties and Accountabilities:
• Support to the Resource Management Team in processing accounting and administrative transactions for the country office; and ensure that all transactions are made in compliance with the Bank’s policies and procedures and the required documentations are fulfilled before processing the transactions.
• Process purchase orders, purchase requisitions, goods receipts and direct payments vendors-ensuring that VAT exemption procedures are adhered to.
• Liaison between the vendors and the WBG in matters pertaining to bank details, vendor detail updates, status of payment, etc.
• Assist in asset management tasks including physical verification, maintenance, recording, monitor movements and in asset disposal activities.
• Handle routine ePayable data entry pertaining to non-PO payments, filing of accounting documents and Resource Management records.
• Identify and resolve diverse accounting and administrative transactional issues as they arise, which often require interpretation of existing procedures and processes and independently determine appropriate applications and /or in consultation with the accounting team members.
• Process online internal purchase of office supplies and consumables.
• Follow up contracts and ensure that payments are made properly and timely as per the terms and conditions and close contracts after verifying that all payments due are paid and any unutilized balance will not be paid.
• Review and manage any long outstanding contracts or items and follow up timely settlements.
• Undertake ad hoc inquiries in standard and non-standard databases, retrieve, manipulate and present accounting and administrative data as needed from time to time.
• Assist in availing required documents for Internal audit, Score Card and Quality Assurance purposes.
• Assist in FY-Closing processes, in line with the Accruals Accounting concept.
• Process STT/STC Travel Requests and expense claims.
• Perform other tasks assigned by supervisor with respect to the Country Office program and act as a back-up to the Country Office Accountants.
Selection Criteria:
The successful candidate will be holder of at least a College Diploma in accounting with 5 years’ experience, or preferably a University degree in accounting or a related discipline with at least three years of working experience, preferably in a computerized work environment.
• A professional accounting qualification at Intermediate level and above will be a distinct advantage.• Working knowledge of SAP is an added advantage. Proficiency in use of computer applications (such as Microsoft Office applications, Outlook etc.).• Sound organizational skills and ability to prioritize and deliver assignments as required and ability to work under pressure and to meet tight deadlines. • Strong problem-solving skills and ability to work with external vendors to provide high level services to the office. • Working knowledge of policy and procedural requirements and application in processing transactions and the relevant internal control components. • Strong English language skills (verbal and written).
In addition to the selection criteria below, the successful candidate should demonstrate the following competencies: • Strong interpersonal skills; commitment to team-oriented work in a multi-disciplinary matrix management environment. • Personal initiative, resourcefulness, effective time management, organizational skills and ability to handle confidential information.• Ability to follow through on team priorities in the absence of the supervisor, and respond to client requests. • Ability to pass relevant Bank Group tests in transaction processing.• Ability to process accounting and administrative transactions in accordance to accounting/procurement policies, the World Bank Group code of conduct and adhere to internal      control requirements.• Ability to resolve transactional issues requiring interpretation of policies and procedures

Apply via :

web.worldbank.org