Accounts & Admin Job Responsibilities
Accounts
Implement Company financial policies and procedures.
Bookkeeping
Debtor and Creditor controls as well as handling of all other cash receipts and payments.
Ensuring all payments have the relevant support documents
Manage all statutory obligations, other taxes and payments such as NSSF, PAYE, NHIF, VAT, Withholding taxes etc.
Handling of the QuickBooks accounting software, posting all financial related transactions
Regularly prepare, analyze, and interpret financial reports, statements and records.
Manage office petty cash and respond to depots petty cash requests at all times.
Ensure that bills, invoices, receipts, statements, checks, and other financial requirements are in order.
Perform other relevant to the accounting profession.
Admin
Maintain the contacts and record database of suppliers, contractors, subcontractors, clients and other stakeholders of the company.
Maintain clear relationships with suppliers for all services rendered by the organization, follow up on supplies to clients.
Maintain office supplies inventory by checking stock to determine inventory levels; anticipating needed supplies; placing and expediting orders for supplies and verifying receipt of supplies.
Maintain accurate records of administration tasks (past, present and future). Forecast scheduled appointments. This includes schedules for office cleaning, repairs, maintenance of assets etc.
Ensure that the office is clean, secure and safe at all times.
Manage the organization’s reception area: Respond to general enquiries and attend to walk in visitors, receive incoming calls and forward to relevant persons/take messages for those absent. Receive and responds to all inquiries made at the reception by providing directions, instructions, or other general information or referring such inquiries to the appropriate persons.
Ensure that the telephones, water and sanitation facilities are well maintained.
Manage the travel schedule of Staff. This includes booking flights for staff and visitors invited to various meetings and forums
Assist in printing, scanning, responding to emails and other duties when requested
Take down minutes during staff meetings, circulate them and highlight action points to specific staff. Keep proper records of all staff meetings.
Prepare administration reports: This include but are not limited to: office supplies usage, supplier follow ups, calls received and concerns noted, staff welfare reports and any other administration reports that may be required from time to time.
Resolve administrative problems and challenges by coordinating the administration docket effectively, preparation of reports and analyzing data and identifying solutions to recurrent problems.
Develop and implement an effective filing system for all administration tasks and procedures.
Any other duties as may be required the Directors of the company.
Qualifications for the Accounts & Admin Job
CPA qualification- At least Part I
Excellent communication skills in English and Kiswahili
Degree from a reputable university
Self-driven individual, quick learner, and a team player.

Send detailed CV and cover letter to info.revodesignstudios@gmail.com indicating expected salary range in your cover letter.Only shortlisted candidates will be contacted. All the best!

Apply via :

info.revodesignstudios@gmail.com