Responsibilities include:
Provide senior management oversight for all policies, procedures, activities, and staff in the following areas: administration; security; travel; transportation; information technology (IT); communication; compliance, contracts, and procurement; HR; and the maintenance of office space and equipment
Guide the strategic management of KSCSS as a core member of the field-office PMT
Provide direct supervisory and technical support to office managers and the administrative officer, receptionist/administrative assistant, and IT assistant
Collaborate with the PMT and other KSCSS staff to meet client needs
Assist with the development of annual work plans, providing quarterly updates to technical advisors and the PMT
Work with the PMT and provide HR support to ensure the adequate staffing and smooth integration of positions across KSCSS activity teams
Supervise and guide the field-office procurement processes
Review and manage subcontracts and leases; work closely with the KSCSS activity teams to oversee contracts and negotiations with vendors for specialized office and county-level activities
Coordinate and facilitate requests to headquarters regarding contractual clarifications and needs
Ensure efficient compliance with U.S. government regulations, Chemonics’ corporate policies, Kenyan laws, and any supplemental policies developed specifically for KSCSS
Incorporate progressive HR concepts into the operations of KSCSS activity offices
With the PMT, manage staff performance monitoring indicator achievements and increase target optimization
Supervise the annual staff performance evaluation process for all project employees, regularly providing constructive feedback
Serve as the project’s safety and security focal point
Liaise between the finance/accounting specialist and headquarters, ensuring that they communicate effectively and efficiently
Qualifications:
Master’s degree in administration, operations management, international management, or another relevant field
Minimum of 10 years of operational and administrative experience
Experience working in or providing significant technical assistance to large, donor-funded, field-based project offices
Experience supervising administrative and operations staff
Experience with contractual management in the context of a USAID-funded project
Knowledge of USAID and FAR rules and regulations
Extensive knowledge of and experience with Microsoft Office
Strong analytical and problem-solving skills
Excellent teamwork and team-building skills
Experience in cross-cultural work environments
Keen attention to detail and demonstrated ability to communicate effectively both orally and in writing
Kenyan citizenship strongly preferred
Demonstrated leadership, versatility, and integrity
Proficiency in English required

Apply via :

ics.com