FUNCTIONAL RESPONSIBILITIES
Reporting to Enabling Activities Fund Management Officer, the Consultant will support the Fund Management Officer as well as other relevant staff in the following:
1. Grants Management
Creation of new grants based on approved project or Programme Of Work budgets and requesting for their approval in Umoja
Creation of grants project structure models to address donor and organizational reporting requirements
Grant accounting including management of released and unreleased budgets
Creation of project down payments against approved P1 grants
Recording of project expenditures as reported by implementing partners
Monitor and follow up on scheduled reporting by implementing partners
Month-end and year-end closing processes including transactional analysis and clean-up of processed data
Review of Programme Support income charges on project basis and correction as necessary
Review and management of the end to end processes of grants management
Review and clean-up of converted Grant Management /Fund Management financial data including expiring and closure of grants and projects
2. Funds Management
Execute budget distribution in Umoja based on approved appropriations, redeployments and allotments
Creation of funds pre-commitment, commitments and funds blocks against authorized budgets and the necessary approvals
Monitoring budget utilization against approved expenditure classes to stop the budget is not overspent
Payable management – tracking of invoices to ensure timely payments to vendors
Receivables monitoring to ensure down payments are executed/offset against approved grants
Posting of approved adjustments against approved budgets
3. Project Management
Design and creation of new project structures in Umoja for different activities, outputs and expected accomplishments
Modification of the existing project structures as necessary after approval
Closure and revision of the projects and project structures
Post-implementation data clean up and validation of Umoja financial data
4. Donor Reporting
Creation of donor reports against approved projects, grants and donor agreements
Monitoring of donor agreement milestones to ensure that the appropriate reports are generated on timely basis
5. Perform other duties as may be required
Execute any other duties as may be required for the efficient and effective functioning of the Finance Unit in CCM
Specific tasks and responsibilities
Grants management
Fund management
Project management
Donor reporting
Perfomance Indicator
Documents and reviews are delivered on time and with high quality
Ultimate Results of Service
Project and Fund management of GEF National Communication Projects
Project and Fund management of GEF Biennial Update Report Projects
Project and Fund management of Technology Needs Assessment Projects
Project and Fund management of CBIT
EDUCATION
Secondary Education is required;
Additional technical qualifications, CPA or equivalent is an advantage and can substitute for some of the required years of experience.
EXPERIENCE
A minimum of five years’ work experience in the fields of Accounting, Finance, Programme or Project Administration or related area is required.
Experience in fund management of GEF projects is desirable.
Prior experience in the UN system and knowledge of IMIS, UMOJA and other institutional applications is required,
Good understanding of project fund management issues, good writing and analytical skills,
Good communication skills to manage/interact with people inside and outside of the project team is sought.
Knowledge of UN Financial rules and regulations and International Organizations experience is required
LANGUAGES
Proficiency in oral and written English is required.
Apply via :
www.impactpool.org
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