The role encompasses a comprehensive array of responsibilities centered on overseeing key operational functions, ensuring alignment with organizational objectives. Key duties include managing cross-functional teams, developing and implementing strategic initiatives, and maintaining compliance with industry regulations. Additionally, the position requires thorough data analysis to inform decision-making, fostering collaboration across departments, and optimizing processes to enhance efficiency and productivity. The ideal candidate must demonstrate proficiency in project management, exceptional communication skills, and the ability to adapt to dynamic business environments. A minimum of five years of relevant experience in a leadership capacity is essential, along with a proven track record of delivering measurable results.
Establishing communication and coordination with Czarnikow to schedule incoming shipments from multiple origins to the Port of Mombasa.
The role involves verifying that all necessary clearance documents are obtained and facilitating the seamless clearance and delivery of shipments for all Czarnikow clients in Kenya and Uganda, where AGL is responsible for handling customs clearance.
The responsibility encompasses monitoring container movements from the port to various warehouses located in Mombasa, Nairobi, and Kampala.
Responsible for accurately documenting and managing records pertaining to sugar inventory levels.
Compiling comprehensive weekly stock reports is a key responsibility. This includes meticulously gathering, analyzing, and summarizing inventory data to provide clear, actionable insights. The role requires a strong attention to detail and proficiency in data management tools to ensure accuracy and efficiency. Additionally, stakeholders depend on these reports for timely decision-making, underscoring the importance of timely and precise delivery.
We are responsible for promptly notifying Czarnikow about any modifications in governmental policies or regulations concerning sugar importation.
Following each sugar delivery to clients, the position involves verifying shipment accuracy, documenting delivery details, and ensuring all invoices align with contractual agreements. Responsibilities include inspecting shipment integrity, resolving discrepancies with suppliers or clients, and maintaining meticulous records of delivery transactions. The role requires strong attention to detail, proficiency in inventory management, and the ability to communicate effectively with stakeholders to address any logistical or quality concerns promptly.
Maintaining accurate documentation of all mutually agreed-upon rates is essential.
To track inventory levels of sugar, ensuring accurate and up-to-date records are maintained. Conducting regular audits to verify stock levels against system records and identifying any discrepancies. Analyzing usage patterns and demand forecasts to anticipate future inventory needs. Collaborating with procurement teams to place timely orders and prevent stock outs or excess inventory. Reporting inventory status, variances, and recommendations to management to support informed decision-making. Ensuring compliance with company policies, safety standards, and regulatory requirements throughout all inventory management processes.
Handle all aspects of shipping operations, including order packaging, labeling, and dispatch coordination, to ensure timely and accurate delivery of products to customers. Utilize shipping software to generate labels, track shipments, and manage carrier relationships. Ensure compliance with shipping regulations and maintain meticulous records of all transactions. Work closely with warehouse staff to optimize packaging efficiency and reduce shipping costs. Handle customer inquiries related to shipping status and resolve any delivery issues promptly. Stay updated on changes in shipping policies, rates, and industry best practices to enhance operational efficiency.
The Czarnikow shipping desk is responsible for submitting Import Duty and Freight (IDF) applications for every Pro forma Invoice received.
To facilitate the timely and accurate preparation and submission of C60 (EG PSP) applications to the Treasury.
Upon coordinating with Czarnikow, we will obtain the shipping schedules for all shipments associated with the respective IDF.
After coordinating with the relevant inspection bodies, the professional will ensure the timely issuance of Conformity Certification.
The team is responsible for monitoring the progress of sugar permits, applications, and approvals on the Czarnikow shipping desk.
All required shipping documents must be obtained and verified to ensure they are complete and accurate.
Clearance requirements must be met by candidates, as specified by the organization’s security protocols, to be considered for this role.
All clearance documents that are pertinent must be obtained and submitted to AGL without delay.
Upon receiving the necessary documentation, the clearance process must be initiated promptly.
Preparing duty estimates; submitting funding requests to Czarnikow London; and promptly facilitating fund transfers.
Ensuring timely payment of duties and taxes is a critical responsibility. Providing daily updates to clients and cc’ing Czarnikow on clearance progress is also required.
Ensuring adherence to daily clearance activities to prevent any potential penalties.
Warehousing and Distribution involves overseeing the efficient movement, storage, and delivery of goods within the supply chain to ensure timely fulfillment of orders and customer satisfaction. This role requires managing inventory levels, coordinating shipments, and maintaining accurate records of stock movements, as well as ensuring compliance with safety and regulatory standards. Candidates should possess strong organizational skills, attention to detail, and the ability to work in a fast-paced environment while collaborating with cross-functional teams. Proficiency in warehouse management systems and basic math skills are essential, along with physical stamina for lifting and operating equipment when necessary.
Upon receipt of containers from the Port, immediate stripping is required, followed by the prompt return of empties to the designated stack.
Maintaining accurate stock records is essential for effective inventory management across all warehouses in Kenya and Uganda.
Alerting Czarnikow to low stock levels and verifying that sugar dispatched from the warehouses is received efficiently.
Keeping clients apprised of sugar market fluctuations, verifying that stock levels align with Czamikow’s records.
Oversee all aspects of invoicing and payment processes, ensuring accuracy, timeliness, and compliance with financial regulations. Prepare, issue, and track invoices while managing accounts receivable and payable. Verify payment receipts, reconcile discrepancies, and resolve billing inquiries promptly. Collaborate with cross-functional teams to streamline payment workflows and improve cash flow management. Maintain detailed records of transactions and generate financial reports as required.
Verifying that all invoices accurately reflect the agreed-upon rates ensures precise billing and adherence to contractual terms.
The responsibility includes forwarding all invoices to Czarnikow’s Finance Department for processing and payment, as well as tracking the approval status of invoices to ensure timely submission. Additionally, the role involves verifying that payments to AGL for local and transit invoices are executed in accordance with the agreed terms.
Responsibilities include reconciling payments received against outstanding accounts to confirm accurate application.
Qualifications
BA/BSc/HND
