The position holder is responsible of overseeing smooth, effective and efficient operation of medical centres.
Responsibilities:
Planning and coordinating administrative procedures and systems and devising ways to streamline processes.
Managing property leases and ensuring that documentation of the same is in order; managing all aspects of leased properties with Landlords in consultation with the Legal department. Managing Head Office reception and reception staff, including overseeing stationery orders, business card processing & staff ID processing in liaison with HR.
Overseeing and continually ensuring compliance, maintenance and safety related to company vehicles and assets.
Supervising drivers and ensuring accurate and up. to-date vehicle usage, mileage, and maintenance records are documented.
Ensuring office supplies are maintained, checking inventory and working with procurement to ensure adequate levels of necessary supplies at all times. Imprest fund management: review and reconcile petty cash vouchers and receipts submitted by centre managers and ensure timely replenishment.
Track and analyze utility consumption patterns within the organization and Implement cost-control measures to reduce utility expenses without compromising operational needs.
Liaise with utility providers to negotiate contracts, rates, and terms and monitor service levels to ensure compliance with agreed-upon terms and conditions. Supervise outsourced support staff i.e cleaning staff, and ensure that roles are well executed as per SLA.
Facility license management: Monitor and ensure timely renewal of existing licenses across the company to maintain compliance with regulatory requirements.
Requirements -Education, Skills and Experience:
Diploma in Business related field. A bachelor’s degree will be a plus.
Proven work experience as an Administrative Officer, Administrator or similar role
Experience with office management software like MS Office (MS Excel and MS Word, specifically)
Ability to demonstrate a professional and objective perspective at all times
Capable of working under pressure in a fast-paced environment
Excellent negotiation skills
Excellent commercial and financial awareness
Apply via :
recruitment@blisshealthcare.co.ke