We are looking for 2 Office assistant Interns of 19 – 26 years old to work with our Public Relations and Administration Assistant respectively.
Public Relations-Intern
Reporting to The Public Relations Assistant work with him/her for all in country linkages including coordination of marketing, fundraising and communications activities. He/she uses a wide range of strategies to build and sustain good relationships between the organization and its members, beneficiaries and partners. His/her job is to secure additional funding to enable the continuing work.
Duties and Responsibilities:
Facilitate, coordinate and act as primary point-of-contact for all in country affairs and linkages including:
maintaining the relationships with current partners and
Establishing new relationships with other organizations; individuals; communities and government.
Develop, review, and enhance content for print, electronic, social media platforms and website to communicate information to members, volunteers and other stakeholders.
Develop and execute a fundraising action plan/strategy for ITF projects financing:
Identify potential funding opportunities/sources;
Prepare Grants proposals.
Develop and implement organizational PR strategies including generating news releases and communicate to media as well as handling publicity activities for ITF.
Track, monitor and evaluate PR strategies, Public and media impressions.
Design and implement research data to support program/project.
Organize and evaluate PR and fundraising events as well as representing ITF in such events.
Hire, train/mentor, supervise, and evaluate department (PR) volunteer staffs,
Other responsibilities may be assigned.
Knowledge and Skills:
The Applicant must possess or is passionately eager to learn and the following knowledge/skills and is able to demonstrate, that the essential functions of this position can be performed:
Pursuing/ Holds at least a Bachelors Degree in related fields such as Communications, journalism, marketing etc
Have excellent communication skills orally and in writing (English), excellent interpersonal and presentation skills and the ability to work with diverse individuals or group of individuals.
Ability to come up with creative ideas for communication and promotional materials, fundraising, identify potential opportunities for raising funds and writing grant proposals.
Possess great Social Media skills especially leveraging Facebook and Twitter and other platforms for publicity and engaging a wide range of people.
Have basic Computer skills including Graphic communication and publications.
Have a good Media Relations skills; able to write press releases and involve the media in ITF events and activities.
Able to organize and plan events for ITF including Fundraising and trainings.
Ability to maintain an established work schedule, with or without flexibility.
Strong organizational and management skills- ability to multi task and prioritize.
Motivated to learn and take on new challenges.
Willingness and capacity to volunteer.
Unparalleled passion and commitment for youth development.
Administration Intern
Reporting to Administration Assistant, work with him/her to provide full reception, secretarial and administrative support to all services provided by the organization, as may be required for the effective and efficient operation of, and reporting on the service.
Duties and Responsibilities:
Provide administrative support to the Secretary General, Operations Director, and other staffs.
Undertake office reception duties, both in person and on the telephone.
Operate manual and computerized office systems for instance filing and maintaining:
Members database;
Monthly and Annual reports database;
Contacts Database.
Undertake general office duties such as:
dealing with the post, faxes and e-mail;
drafting and sending standard letters;
photocopying and collating papers and mailings;
arranging for documents to be printed;
monitoring and ordering stocks of basic items such as stamps, stationery, periodicals, equipment and other items;
Arranging travels: hotel and accommodation etc.
Assist with the organization of meetings of the Board of Directors and other meetings.
Assist with the organization of events on behalf of the organization:
arranging dates and venues;
arranging refreshments and other requirements;
Taking bookings and dealing with enquiries from delegates;
sending out info packs of the event;
Maintaining the event database etc.
Assist with the taking of minutes and notes at meetings;
Attend meetings as required.
Prepare and maintain all records in line with statutory and operational requirements.
Contribute generally to the work of organization, undertaking such other tasks as are appropriate to the nature and scope of the post.
Person Specifications:
Pursuing/ Holds at least a Bachelors Degree in related fields such as Administration, Management, secretariat, human resource etc
Good organizational skills, including ability to work within tight deadlines.
Have excellent communication skills orally and in writing (minimally in English), excellent interpersonal and presentation skills and the ability to work with diverse individuals or group of individuals.
Ability to maintain an established work schedule, with or without flexibility.
Have basic Computer skills including Graphic communication publications.
Understanding of and commitment to equal opportunities.
Strong organizational and management skills- ability to multi task and prioritize.
Motivated to learn and take on new challenges.
Willingness and capacity to volunteer.
Unparalleled passion and commitment for youth development.
Compensation:
Although ITF Office interns enjoy limitless opportunities, ITF does NOT provide any kind of compensation. ITF staff operate on a full time volunteer basis for a minimum of 6 months contract. They are responsible for all basic expenses such as home – office transportation, accommodation, etc. ITF ONLY provides direct operational expenses such as staff transportation to a meeting outside of the office, field visit, operations, etc.
