Reporting to: Finance Manager
Department: Administration
Objective of the Role
The Finance Assistant will be responsible for ensuring accurate and timely financial record keeping as well as, detailed and accurate reconciliation of financial documents, including bank statements, inventory records, invoices and other reports. S/He will work closely with the other finance team in the implementation of prudent, effective and progressive financial, cost and management accounting and to maintain full confidentiality of specific records.
Duties and Responsibilities:
Handling Bank Duties
Receiving, receipting and banking of all cash donations.
Delivery and collection of Bank correspondence.
Raising payment vouchers and recording Cheque dispatch
Record accounts payable and receivable
Managing of office Petty cash
Custodian of Petty Cash Float
Processing Petty Cash Vouchers/Payments
Preparing monthly Petty Cash Analysis spread sheets
Responsible for Petty cash control account reconciliation
Quick books Inventory Ledger and related support
Accurate and timely posting of Inventory transactions into Quick Books system.
Generating inventory consumption reports.
Carrying out office Inventory physical counts and reconciliations.
Reviewing documents to ensure accuracy and completeness before posting into QB:
Vendors bill and Reconciliations
Staff pay-slips dispatch
Process invoices and follow up with vendors, suppliers and partners as needed
Scanning documents for monthly reporting
Filing Finance Department documents and Tax payment records
Assist Other staff teams with Finance tasks as required i.e. during budgets and audits
Plus any other finance office duties that may be assigned
Minimum Qualifications:
Minimum CPA II
Bachelor of Commerce or equivalent will be an added advantage
Excellent proficiency in QuickBooks, MS-Office suite
At least 2 years working experience in a busy accounts department preferably in the NGO sector.
Strong verbal and written communication skills
Excellent interpersonal skills
Honest and hard working, with high ethical standards.
Highly motivated, energetic, analytical, self-starter, able to work independently.
Understanding of Child protection policies will be important.
