The Administrative Officer role will be to manage the daily tasks of the company by providing administrative and clerical support.
Duties and responsibilities
Greeting and directing visitors, answering phone inquiries and handling complaints in a courteous, professional manner
Ensuring office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times
Ensuring the confidentiality and security of files and filing systems
Coordinating schedules, arranging meetings, distributing memos and reports and ensuring that everyone is kept current of necessary company news and information
Operating copy equipment, printers or other equipment
Imputing data into the company’s invoicing system (to be trained)
Skills and qualifications
The admin officer will work closely with the finance officer and will be expected to have:-
Good organization, time management and scheduling skills
Basic bookkeeping experience, especially in accounts payable/receivable
Experiencing using office management software, including word processing software and spreadsheets
Typing speed of at least 60 words per minute with few errors
Strong communication skills
Ability to multitask
Minimum three years’ experience in a similar role at a busy office environment
Diploma in Business Administration or related
Proficiency in computer (ICDL trained is a plus)
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