Overall, Purpose of this role
The holder of this position supports the programs team in administrative and logistical arrangements in order to ensure teams are able to discharge their duties in a timely and effective manner. The assistant is the bridge between programs and finance for procurement and other finance needs.
Duties and Responsibilities
Provide programmatic and administrative assistance in support of planning and implementation of activities/processes for highly complex functions performed by the respective program teams.
Assist in the coordination of activities, meetings, workshops, etc by taking lead in providing logistical support to the Programs team
Support in the proposal development administrative aspects including taking necessary action to ensure documents are completed and submitted to relevant parties for approval within the set timelines.
Support the MERL Officer in ensuring that reports meet the set requirements, guidelines, rules, and procedures including programmatic documentation of meetings including members’ meetings.
Prepare, maintain, and update the department’s files (electronic and paper) and internal databases;
Support in general administrative roles in collaboration with the administrative assistant
Manages the Programs department procurements in adherence to the set workplans and budgets, procurement plans and the organizational Finance and Procurement policy
Fund requests & Accountability – Program-related requests & accountability of activity impress for the programs team
Support the Executive Director’s Office with programmatic-related administrative roles including fund requests and accountability
Maintaining the department’s inventory including IEC materials/project-related merchandise
Undertake any other relevant office errands/duties assigned to them.
Skills and Experience
Essential
A minimum diploma/higher in either of the following fields: – Logistics, Administrative, Community Development, project Management. A degree on the same will be an added advantage.
A minimum of 2 years’ experience in a similar position.
Experience working in the health NGO space
Excellent written and verbal communication skills in English.
Excellent organizational, planning and management skills.
Other Desirable skills
Honesty and strong ethics are required in order to be successful in this position.
Ability to work independently and as part of a team.
Demonstrated capacity and willingness to learn – open to learning new ways of doing things.
Firm belief in teamwork, gender equality, participatory approach and sustainable development.
One who will work with minimal supervision.
go to method of application »
Please apply with your CV and cover letter as one file with the Job Title of Position Applied for on the subject line to the Human Resource: recruitment@hennet.or.ke to be received not later than 27th October 2024 at 5.00pm.
Apply via :
recruitment@hennet.or.ke
