Key Responsibilities of the job
Reporting to the Country HRBP, the Human Resource Officer will be able to discharge the following, but not limited to;
End to End recruitment – Responsible for all recruitment process activities including advertisement, recruitment system management, reviewing applications, planning interviews, and carrying out interviews, offer negotiation and background checks.
Onboarding and induction – Owner of the onboarding process – ensures the process is seamless and new joiners are well supported to settle in.
Performance Management – Support implementation and management of performance management system of SNV Kenya, ensure performance management results are appropriately documented and recorded in line with corporate guidelines.
Staff benefit and Administration – Implement, communicate and advise national staff on compensation and benefits, align to local labour law where needed, in consultation with the Country HRBP and with due regard to available budget.
Record management and Archiving/HRIS – Ensure all HR documentation and data in all aspects are managed in line with internal control procedures and corporate guidelines.
Contract Administration- Process of selecting and contracting staff according to agreed policies and procedures in support of and according to specifications given by the hiring manager.
Payroll Liaison – Availing relevant information to support preparing of the monthly payroll by Finance. This involves provision of approved payroll items for deduction or payable with payroll. Carry out monthly payroll reconciliation with accuracy.
Administration and management of 3rd party service providers – Build relationships with pension-, medical cover-, medical evacuation-, and WIBA & GPA providers. Ensure services are smooth, renewal and payments are done on time.
Coordinate all HR communication to staff and ensure response to enquiries.
Support procurement of consultancy services – Support the procurement team with preparing and/or reviewing scope of services for consultants and consultant companies, support the process of selecting consultants for all projects and departments.
Liaison for expatriate/international staff – liaise with HO to ensure their contracts are well implemented, any enquiries handled. Liaise with protocol department to ensure work permits and required visas are in place.
Learning and development – liaise with Country HRBP to administer training programmes. Custodian of SNV Kenya training calendar. Follow up with NITA for training reimbursements.
Exit management/Debriefing – Facilitate and consolidate exit/debriefing for all leaver staff and provide consolidated report to the management.
Any other relevant duties as may be required from time to time.
Qualifications
A minimum of a bachelor’s degree in Human Resources Management, organisational development or related field. A master’s degree will be an added advantage.
5 years or more work experience in Human Resource Management in an international NGO and worked with multiple donors.
CHRP – K qualification is desirable.
Excellent administration and coordination skills, with the proven ability to manage own work and follow-up on tasks as required.
Attention to details.
Knowledge of HRIS systems e.g SAP.
Excellent language skills (verbal and writing) in English.
Excellent interpersonal skills, able to relate and engage effectively with a wide range of people.
Excellent communication skills- writing; contracts, letters, memos.
Proficient computer skills – able to use MS Office Suite.
Able to understand and interpret policies, procedures, guidelines, contract provision etc.
Must have extensive knowledge & applicability of Kenyan labour laws and legal frameworks.
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