The Finance Manager will work closely with WGEP’s Finance Manager on the financial management of the award and ensure the transparent and appropriate use of all U.S. Government funds. S/he shall oversee all aspects of compliance, budgeting, financial management, and reporting; contract/sub award management; human resources management, and the general administrative support in alignment with U.S. government regulations and policies. The Finance Manager will build capacity, oversee, and ensure accountability of the sub-awardee.
Core Responsibilities
Budgets Management (20%)
Prepare and review the TWWP/OSR Project Budgets to ensure data is complete and reported on a timely basis
In collaboration with the Project Management Team, ensure that all donor-related financial information is disseminated to Project, TWWP/WGEP Finance and as well as Partners to abide by donor rules and regulations.
Managing OSR agreement (20%)
Work with the project team to develop tools to implement sound financial management of
the TWWP/OSR project (cash flow management tools, invoice trackers) Internal and External Reporting (20%)
Prepare Expense Budget Versus Actual reports monthly and ensure that the WGEP Finance Manager has a good understanding of the spending progress and any other matters arising from the report
Prepare monthly financial reports as per WGEP requirements, ensuring they are complete, accurate and produced on a timely manner to ensure adequate review, approval, and submission
Coordinate and review TWWP/WGEP financial reports with the help from home office
Prepare and manage internal and external audits
Ensure financial reports are produced in compliance with USAID and WGEP’s exchange rate policies, including keeping track of expenditure in the various currencies and identifying the rate at which they need to be converted into Kenya Shillings.
Performance Monitoring and Financial Management (20%)
In coordination with Project Management Team and Partners, prepare and consolidate monthly invoices and expenses forecasts
Prepare cash flow forecasts, consolidated with TWWP/WGEP Partners
Analyze variances of the forecast and actual spending and submit adjustments as required Invoicing / Fund
Transfer Process Monitoring (10%)
Prepare invoices to be issued to WGEP and monitor the payment process
Check the invoices received by Partners and monitor the payment process
Consolidate payment breakdown by Partner according to previous quarter spent, balance and forecasts
Process fund transfers to respective schools and service providers.
Support to Project Management Team, TWWP Offices and WGEP (10%)
Any other additional tasks to support the Project and Partners
Essential Skills, Knowledge, and Qualifications
At minimum, the Finance and Administration Manager shall have:
Bachelor’s degree in business administration, finance, economics, accounting or equivalent from an accredited institution
A minimum of five (5) years of relevant experience as a finance and administration manager on a donor-funded project
At least three (3) years of experience in financial compliance and progressive supervisory work, with experience directly supervising administrative, finance, and/or operational staff
Strong knowledge of generally accepted accounting practices, financial reporting standards, financial management processes and procedures
Experience with oversight of human resources functions
Excellent proficiency in Microsoft Excel and accounting software (i.e. QuickBooks)
Good communication skills
Ability to train and build the financial management capacity of the sub-awardee
Ability to build good working relationships with Project Management Team and Partners, at different levels, functions, and in different locations
Ability to work with limited supervision, be flexible and comfortable in a multi-cultural workforce
This position is designated as key personnel and requires USAID approval.
Applications will be reviewed on a rolling basis. Suitably qualified candidates are encouraged to apply through the email kenyajobs@womensglobal.org on or before Friday 4th October 2024 enclosing a cover letter, Curriculum Vitae and three referees (one of whom should be present or previous employer). Kindly indicate job title in the subject of the email.
Apply via :
kenyajobs@womensglobal.org
