Advertisement No. HR/05/2026 seeks a highly organized and detail-oriented Secretary to support executive operations with efficiency and professionalism. The role requires proficiency in managing correspondence, scheduling appointments, and maintaining confidential records while ensuring seamless administrative workflows. Candidates must possess strong communication skills, proficiency in office software, and the ability to multitask in a fast-paced environment. Prior experience in a similar capacity, preferably within a corporate or high-level administrative setting, is essential. The successful applicant will be responsible for facilitating meetings, coordinating travel arrangements, and providing exceptional administrative support to senior leadership.
Purpose of the Job:
This role entails delivering high-level office support and administrative assistance to the Principal with precision and efficiency.
Responsibilities include managing daily operations, overseeing project execution, and ensuring adherence to company policies and procedures. Additionally, the role entails collaborating with cross-functional teams to achieve organizational objectives, conducting performance evaluations, and identifying opportunities for process improvements. The position requires strong leadership skills, excellent communication abilities, and the capacity to multitask effectively in a fast-paced environment. Proficiency in relevant software tools and a solid understanding of industry standards are essential qualifications for this role.
Ensure the Principal’s diary is meticulously managed to facilitate the timely and efficient scheduling of appointments and meetings.
Organize administrative records and correspondence to facilitate prompt retrieval of needed information or documents.
Maintain a consistently clean, organized, and professional office environment by overseeing essential services such as routine cleaning and tidying to support a productive and welcoming workspace.
Maintain a streamlined, organized, and readily accessible filing system to safeguard sensitive information and restrict access to unauthorized individuals.
Handle incoming telephone calls with the utmost efficiency, promptly directing each call to the appropriate office or department to ensure seamless communication flow.
Preserve the integrity and confidentiality of all office records, documents, and equipment.
Duties include overseeing office procedures and handling incoming communications—telephone calls, mail, and emails—to serve as the intermediary between executive offices, thereby facilitating prompt responses to inquiries.
Accurately record oral dictation using shorthand techniques and subsequently transcribe the content into a complete, polished written document.
Greet visitors and clients in a professional and courteous manner, ensuring their needs are addressed promptly and directing them to the Principal or Deputy Principal’s office as required.
Prepare and manage correspondence on behalf of the principal, as required and in alignment with established protocols.
Oversee and manage the inventory of office equipment and supplies specifically designated for the Principal and Deputy Principal offices.
Facilitate thorough preparation for key committee engagements, including Council and Board of Governors meetings, to ensure informed decision-making and effective governance.
Handle any additional responsibilities that may be delegated as needed.
Minimum qualifications include a bachelor’s degree in a relevant field or equivalent work experience, along with at least three years of professional experience in a related role. Candidates must demonstrate strong analytical and problem-solving skills, exceptional communication abilities, and proficiency in industry-specific software or tools. Familiarity with project management methodologies and a commitment to continuous learning are also essential. Additionally, the role requires the ability to work collaboratively in a team environment while managing multiple priorities effectively.
Typewriting III / Computerized Document Processing III involves the proficient preparation and management of complex office documents using advanced typing and digital processing techniques. This role requires expertise in creating, formatting, editing, and finalizing professional correspondence, reports, and other business materials with precision and efficiency. Candidates must demonstrate advanced proficiency in both traditional and computerized methods to ensure accurate, high-quality document production while adhering to organizational standards.
Shorthand III requires a proficiency level of 100 words per minute or 80 words per phrase, demonstrating advanced transcription skills and the ability to maintain high accuracy under pressure.
Proficient communication abilities in English are essential, encompassing both written and verbal competencies to facilitate effective professional interactions.
The role requires advanced proficiency in office and business management, overseeing administrative operations with a focus on efficiency and strategic coordination. Key responsibilities include supervising staff, managing office budgets, implementing organizational policies, and ensuring compliance with regulatory standards. Additionally, the position demands strong leadership skills, exceptional organizational abilities, and expertise in process optimization to enhance productivity and workflow. Candidates must possess a minimum of five years of relevant experience, a degree in business administration or a related field, and proficiency in office management software.
Provides advanced administrative support, performing a wide range of complex secretarial tasks with precision and efficiency. Manages high-level correspondence, including drafting, editing, and distributing documents, memos, and reports to internal and external stakeholders. Maintains meticulous organization of files, both physical and digital, ensuring easy retrieval and compliance with company protocols. Schedules and coordinates meetings, appointments, and travel arrangements for executives, often requiring discretion and confidentiality. Handles sensitive information with integrity, maintaining strict adherence to data protection and privacy regulations. Operates advanced office equipment, such as multi-line phone systems, printers, and specialized software, including calendar management and document-processing tools. Assists in preparing presentations, financial documents, and other materials critical to business operations. Communicates professionally via email, phone, and in person, representing the organization with a polished and courteous demeanor.
Commerce II is responsible for leading strategic initiatives that drive revenue growth and enhance operational efficiency across the organization. This role requires a proven track record in business development, deep expertise in market analysis, and the ability to build high-performing teams. Key responsibilities include identifying new market opportunities, optimizing sales processes, and collaborating with cross-functional departments to implement scalable solutions. The ideal candidate will possess strong leadership skills, exceptional analytical capabilities, and experience in digital transformation to propel the company forward.
The second course in Office Practice focuses on essential office procedures and administrative tasks. Students will learn to manage office equipment, handle correspondence, and maintain filing systems efficiently. Additionally, the course covers appointment scheduling, telephone etiquette, and basic bookkeeping principles. Proficiency in Microsoft Office Suite is required, along with strong organizational and communication skills. Upon completion, students will be prepared to support office operations effectively in various professional settings.
HND qualification will be considered a valuable asset.
A recognized institution must award a certificate in Computer Applications.
Minimum of two years of relevant experience in a comparable role is required.
Proficiency in communication, interpersonal relations, and organizational capabilities is essential, along with strong report writing and time management abilities.
Qualifications
BA/BSc/HND
