Main Duties and Responsibilities:
Policies, Procedures and Best Practice
Lead in developing a HR strategy, aligned with the country’s strategic plan, that places staff development and wellbeing at the core of our employee engagement
Develop and implement strategies to deliver on key organizational objectives such as having better diversity, equality, inclusion, a value-based organizational culture
Advise management on emerging trends in HR best practices and how these could be adapted to the Concern Kenya context
Responsible for ensuring that all HR policies and procedures are compliant with Kenya labour law and aligned to HR best practices
Responsible for the development and implementation of fair and consistent application of legal requirements and HR policies & procedures
Champion all of Concern’s safeguarding policies including the Code of Conduct and the Associated policies. Initiate and roll out communications to ensure these policies are embedded in Concern’s culture
Recruitment, Selection, Placement and Retention
Review all job descriptions to ensure that they are appropriate for the grade and consistent across similar roles by sector and location
Ensure efficient recruitment as per safeguarding employment cycle checklist
Sit in the interview panel for GB5 and higher
Review the interview report
Ensure that a transparent, timely, effective and efficient recruitment process is in place, that attracts, recruits and retains people who are the right fit for the organization
In line with the Concern Talent Management Strategy, design and initiate retention and succession plans that ensure the continuous availability of internal candidates to have the potential to fill vacancies within the supervisory and management grades
Oversee staff onboarding and address any concerns raised/identified
Support managers in developing JDs
Conduct job evaluation, job analysis and job grading for all positions
HR Administration
Conduct adhoc file audit to ensure compliance and completeness
Track Audit (both Internal and External) reports and ensure implementation of the actions related to HR
Pension management and facilitate the Annual General Meeting
Serves as a secretary to the pension board of trustee
Manage all communication to staff as guided by Country Director
Reward and Benefits Administration
Lead in salary surveys and analyzing data to inform review of salaries and benefits packages to ensure that we are competitive
Recommend to CMT any changes based on the survey outputs
Support in getting CMT approval and submitting to Dublin the approval request for step increments and other salary changes e.g. in response to Birches
Learning, Training and Development
Create and implement learning and development programs and initiatives that support staff and managers in objective setting, institutionalize constructive feedback mechanisms
Support management in conducting effective performance development reviews, in developing improvements plans for career and professional growth and development
Train, coach, mentor and appraise direct reports and all staff, as appropriate, to optimize their potential
Management end to end PDRs Process ( mid-year and annual reviews, timelines)
Ensure inclusion and equitable access to training and development opportunities
Develop an annual training and development plan and, with management, prioritise needs from the PDRs
Evaluate and report on learning and development programs and their effectiveness and submit proposals for their improvement, as necessary.
Contracts Management
End-to-end employment cycle management
Oversee management of staff contract processing, monitoring, and renewal
Staff Relations
Provide support to managers on employee relations and performance management, ensuring that all matters are dealt with in a fair and consistent manner. This may include grievance/conflict handling, conducting investigations, overseeing disciplinary procedures
Develop coordinated and consistent approaches that strengthen staff representation mechanisms for staff engagement
Advise on appropriate actions for prevention and response to legal issues and coordinate actions with our legal advisors
Be the champion for the Concern Kenya Safeguarding agenda
Documentation, Reporting and Representation
Prepare input for HR, monthly, quarterly and annual reports
Follow through on the documentation of the lesson learned on the HR process and process reviews
Represent Concern and serve on committees/teams/task forces, as appropriate
Respond to employee related queries and prepare staff communications, as needed
Oversee the management of the HR Information System
Staff Separation
Review and analysis of exit interviews and making recommendations to CMT for organizational improvements based on common trends
Ensure staff separation is in compliance to legal requirements and policies & procedures
Line Management
Ensure efficient management of HRO & HRSO including daily supervision of their tasks & follow up on their tasks
Conduct the PDR for the HRO and HR Support Officer
Capacity build the HRO and HRSO on all areas of HR
Support HRO and HRSO to develop personal development plan
Support/ guide HRO and HRSO in developing their monthly work plans
Data Analytics / HRIS
Oversee the HRIS to ensure it is running smoothly
Other Duties & Responsibilities
Conduct quarterly field visit for HR support for staff capacity building, review HR process, address HR issues, support managers on any HR-related issues
Ensure data protection is complied with and personnel records are maintained to a high standard.
Ensure that equality, diversity, and inclusion are on the agenda and that there are proactive initiatives developed and implemented to address the imbalance. Explore reasons and opportunities.
Lead in and advise on organization’s change process
Maintain up-to-date knowledge and understanding of regulations, laws, industry trends, practices, and developments regarding HR that may affect Concern and advise management and employees accordingly
Others
Adhere to and promote the standards outlined in the Concern Code of Conduct and associated policies to their team, beneficiaries, and be committed to providing a safe working environment
Participating and contributing towards Concern’s emergency response, as and when necessary
Comply with Concern’s health, safety and security guidelines during emergencies
Take all possible measure to meet Core Humanitarian Standards (CHS)
Any other duties as assigned by the Line Manager
Minimum Education, Qualifications & Experience Required
Degree in Business Administration or other related discipline
At least five (5) years working experience in the same capacity.
Previous experience in an international NGO is an added advantage.
Must be a member of IHRM
Excellent writing and oral skills in English
Proficiency in computer applications
Preference will be given to candidates who have:
Excellent interpersonal and communication skills.
Ability to manages multiple priorities and strict deadlines
Ability to identify potential problems and recommend solutions
Competencies required
Communicating and working with others
Managing yourself
Planning and decision-making
Delivering results
Interested candidates, who meet the above requirements, should send a detailed CV with three professional referees (one of whom must be an immediate line manager) and Cover Letter Only to nairobi.hr@concern.net with the subject of the email as ‘HR Manager’ on or before Friday 9th August 2024. Only short-listed candidates will be contacted for interview.
Apply via :
nairobi.hr@concern.net
