Job description
Duties And Responsibilities
Under the overall guidance of the Human Resources Associate, the intern is expected to perform the following tasks:
Support in maintaining a user-friendly filing system;
Implement electronic storage system and attendance records;
Coordinate the preparation and validation of material to be posted on the UNDP Somalia website on the HR intranet page;
Administrative support, such as data entry and preparing new files for use;
Assistance with quality control: liaise with candidates to request missing documentation or details in professional history;
Facilitate timely collection of medical and other sensitive documents.
Outputs
Effective administrative support for staff;
Effective support to newly recruited staff members.
Competencies
Corporate Competencies
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Treats all people fairly without favoritism.
Functional Competencies
Excellent skills in the usage of computer software packages (MS Word, Excel, etc)
Excellent critical reasoning and problem solving skills.
Development and Operational Effectiveness;
Demonstrates strong oral and written communication skills;
Builds strong relationships with clients and external actors;
Remains calm, in control and good humored even under pressure;
High degree of self-motivation and initiative;
Willingness to learn and apply new analytical approaches.
Required Skills And Experience
Applicants must at the time of application meet one of the following requirements:
Be enrolled in a graduate school programme (Master’s degree or equivalent);
Be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent);
Have graduated with a university degree (as defined in (a) and (b) above) and, if selected, must start the internship within one-year of graduation.
In Addition
The university must be accredited.
The applicant must be specializing in Human Resources Management.
Language
Fluency in English.
Duration
Internship assignments vary in length according to the availability and academic requirements of the intern, as well as the needs of UNDP. However, duration is from six weeks to six months.
Status
Interns are considered gratis personnel. They are not staff members.
Interns may not be sought or accepted as substitutes for staff to be recruited against authorized posts.
Interns may not represent UNDP in any official capacity.
Third-party ClaimsUNDP is not responsible for any claims by any parties where the loss of or damage to their property, death or personal injury was caused by the actions or omission of action by the interns during their internship.
Interns’ Expenses
Interns are not financially remunerated by UNDP.
All costs connected with an intern’s participation in the Programme must be borne by:
The nominating institution, related institution or government, which may provide the required financial assistance to its students;
The student, who will have to obtain financing for subsistence and make his/her own arrangements for travel (including to and from the office), visas, accommodation, etc.
Insurance
UNDP accepts no responsibility for the medical insurance of the intern or costs arising from accidents and illness incurred during an internship. As interns are not covered under any insurance, including MAIP, they should not travel to hazardous locations in the course of their internship with UNDP.
It Must Include Adequate Coverage In The Event Of An Injury Or Illness During The Internship
Applicants for internship must show proof of valid medical insurance for the duty station for which they will work.
Requires transportation to the Home Country or Country of Residence for further treatment; or
Results in death and requires preparation and return of the remains to the Home Country, or Country of Residence.
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