Overview
The Program Analyst will provide administrative and analytical support to the Associate Program Director (APD) and as part of a regional team, assist in the management and coordination of program activities. The role includes internal and external stakeholder management, project coordination, and operational support.
Duties and responsibilities
Administrative and Operational Support to Associate Program Director (APD):
Provide administrative support to the APD, including processing budget requisitions, and reconciliations
Plan meetings, ensure minutes are taken, and properly filed for reference.
Act as a liaison for APD with internal and external stakeholders, ensuring effective communication and collaboration.
Maintain a calendar of project key milestones and ensure timely reminders are sent to project leads
Participate in systems improvement efforts by observing, documenting, and reviewing current workflows, collecting feedback from stakeholders, and proposing improvements.
Project Management Support
Provide project management support including supporting special initiatives.
As directed, coordinate with the APD, Program Managers, Project Leaders and Senior Scientists to ensure best practices for project management.
Ensure all documentation and activities for closing projects adhere to agreed standards including proper archiving in collaboration with relevant project management units
Program Analysis Support
As a contributing member of Program Administrative, Finance and HR Team; perform the following functions:
Conduct multi-topic analytics on a monthly basis as requested by APD or Program Director through APD.
Work closely with other CIMMYT units at regional and HQ level to promote functional collaboration and efficient workflows
Manage credit card clearances, ensuring timely and accurate processing
Assist in the preparation of draft project budget proposals for new projects and conduct budget revisions for existing projects as needed
Identify and flag areas needing attention for action.
Any other duties as assigned by Supervisor in the interest of proper program functioning and efficiency.
Requirements
Bachelor’s degree in Business Administration, Finance, Project Management, or a related field.
Proven experience in project management, finance, or administrative support roles.
Strong organizational and analytical skills.
Excellent communication and interpersonal skills.
Proficiency in Microsoft Office Suite and project management software.
At least 3 years post-graduation experience.
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