REF: TNH/HRD/ADMIN/ASST/08/2024
The overall purpose of this job is to provide administrative support to assigned division/department to ensure efficient and effective service delivery in the division/department
ROLES AND RESPONSIBILITIES
Compile weekly, monthly and quarterly reports for the division/department in conformity with the expected standards;
Draft, type, dispatch and follow up internal and external correspondences for the Head of Department/Division in line with requirements;
Facilitate departmental/divisional meetings including scheduling meetings, availing meeting documentation and ensuring the meeting room is setup in line with requirements;
Record the division/department meeting’s minutes and action points and follow up with respective staff for implementation to ensure they are actioned timeously;
Manage the Head of division/department’s diary including scheduling, rescheduling and the related communication in line with the requirements;
Receive and attend to internal and external correspondences for the Head of division/department and forward and follow up with the relevant staff to ensure they are actioned timeously;
File and maintain departmental/divisional documents including file tracking to ensure ease of retrieval;
Request for transport for staff in the division/department in line with specified requirements;
Assist the Head of division/department to prepare and monitor capital expenditure budget;
Any other responsibilities that may be assigned to the job holder by the supervisor from time to time.
EDUCATION AND EXPERIENCE
Bachelor’s degree in any of the following disciplines: – Information Communication Technology, Computer Engineering, Computer Science,
Business Information Technology, or equivalent qualification from a recognized institution.
Secretarial training will be an added advantage
Minimum of 3 years’ experience in office administration in a busy environment
CORE COMPETENCIES
Proven knowledge of Hospital operations, operations in business units and
business impact analysis.
Thorough knowledge of the Hospital Information Systems.
Interpersonal and cross-cultural skills, including ability to build collaborative
relationships with sensitivity to diversity/inclusion.
Creativity and innovation skills.
Action oriented.
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If your background, experience and competence match the above specifications, please send us your application (cover letter & CV/Resume) quoting the job reference number, your current remuneration, testimonials and full contact details of 3 referees, to reach the undersigned not later than 2nd August 2024. Only shortlisted candidates will be contacted. We shall ONLY accept ONLINE applications and contact SHORTLISTED candidates.The Nairobi Hospital does NOT charge recruitment fees.
Director, Human Resources
The Nairobi Hospital
P. O. Box 30026 – 00100
NAIROBI
Email: recruitment@nbihosp.org
Apply via :
recruitment@nbihosp.org
