POSITION SUMMARY
Reporting to the Country Director (CD), the Associate Director of Finance and Administration is responsible for designing, guiding, directing, development and overseeing implementation of appropriate policies and systems including various internal controls in the areas of Finance and Accounts, HR & administration, and Procurement to support the implementation of HealthRight Kenya’s agenda.The job holder will engage with the NGOs board, funders and other external constituents.
MAJOR RESPONSIBILITIES
Strategic/Leadership Responsibilities
A member of Senior Management Team contributing to HealthRight Kenya and HealthRight International’s organizational strategy, management oversight and growth
Provide strategic direction for the organization towards financial sustainability
Setting up and monitoring financial control systems
Ensure donor funds are utilized in line with overall organizational goal and donor requirements
Developing and implementing fundraising strategies
Oversee and lead annual budgeting and planning process in conjunction with the APD
Implement policies, management tools and procedures across the organization in Finance, Human Resources & Operations
Analyzing and reporting on financial performance
Participate in Board meetings and make financial presentation on organization’s financial position
Ensure organization’s compliance to legal & regulatory requirements
Monitor progress and changes in legal and statutory requirements
Financial responsibilities
Financial planning, cash forecasting, funds disbursement and investment strategy implementation
Payment requests approvals in line with project work plans and budgets
Payments’ authorization through online banking and Mobile money
Manage organizational cash flow and forecasting.
Prepare donor reports as stipulated in contracts/requirements
Prepare periodic Management reports
Overseeing audit and tax functions
Managerial/ Supervisory Responsibilities
Supervising and supporting the direct reports and other staff in all financial and administrative matters
Manage teams by ensuring that human resource structures and policies are adhered to
Ensure staff are appraised bi-annually
Provide finance management support, mentorship and training to staff and implementing partners
Operational Responsibilities
Oversee the payroll management
Provide oversight in staff contracts for renewal or termination
General office administration oversight including staff support
Overseeing procurement processes and ensuring value for money
Responsibility for Physical Assets, Data & Information
Provide oversight on Equipment (Machinery, Instruments, fixtures) through maintenance of fixed assets through risk insurance policy
Provide oversight on assets movement (location and custody)
Manage records, data, information, and confidential information by ensuring information back up through Box, SharePoint and Google Drive
Ensure adherence to policy guidelines on records management
Working Conditions/Environmental factors
Works predominantly in the office with long periods of sitting usually influenced by the level of tasks.
Academic and professional Qualifications
Master’s degree in related field
Bachelor’s degree in commerce, Business Administration, Economics, or Finance or a closely related field
A certified Accountant or Finance professional, such as CPA (K), ACCA, etc.
A certified HR professional is desirable i.e. CHRP (K)
Membership to a relevant professional body e.g. ICPAK and IHRM
Previous relevant work experience required.
7- 9 years of work experience with at least 5 years in a management role.
Experience designing, implementing, managing and overseeing financial operations for organizations with multiple field offices/projects preferably in the field of sexual and reproductive health, global health, and/or global development.
Experience supporting financial and commercial management for comparable programs or organizations working with diverse stakeholders (governments, funders, implementation organizations)
Other Skills and Competencies
Functional Skills:
Financial and accounts Management skills
Forecasting skills
Planning & Budgeting skills
Advanced experience in QuickBooks
Analytical skills
Grants Management skills
Strategic planning skills
Advanced Computer skills particularly in MS office applications: Excel, word, PowerPoint, internet etc.
Behavioral/Soft Competencies/Attributes:
Interpersonal and communication skills
Leadership skills
Integrity
Problem solving skills
Attention to detail
Interpersonal skills (empathy, emotional intelligence, active listening)
Leadership skills
Communication skills
Interested candidates who meet the requirements should submit a CV and a cover letter as one PDF document to hrkenya@healthright.org with the subject of the email as “Associate Director of Finance and Administration”. The closing date for applications is 29th July 2024 at 05.00pm EAT. Please indicate the expected gross salary on the cover letter. Applications will be reviewed on a rolling basis. Each application must include at least three referees. Referee details should include the following information: (1) Name, (2) Current Organization, (3) Current Position, (4) Email and Phone contact details.
Apply via :
hrkenya@healthright.org
