Qualifications:
Bachelor’s degree in Business Administration, Secretarial Studies, or related field.
Proven work experience as an Administration Secretary or similar role.
Proficiency in MS Office (Word, Excel, Outlook) and other office software.
Excellent communication and interpersonal skills.
Strong organizational and time-management abilities.
Attention to detail and problem-solving skills.
Ability to handle sensitive information with confidentiality.
Experience:
2+ years of experience in administrative support roles.
Experience in handling office management tasks.
Familiarity with office equipment and procedures.
Experience in scheduling appointments, managing calendars, and organizing meetings.
Knowledge of basic accounting principles.
Skills:
Excellent written and verbal communication skills.
Strong organizational and multitasking abilities.
Proficient in data entry and record-keeping.
Ability to work independently and as part of a team.
Attention to detail and accuracy.
Problem-solving and decision-making skills.
Ability to prioritize tasks and manage time effectively.
Training:
On-the-job training provided by the company.
Training on company policies, procedures, and software systems.
Continuous professional development opportunities.
Expected Duties:
Provide administrative support to the office staff and management.
Manage and organize office operations and procedures.
Maintain office supplies inventory and place orders when necessary.
Prepare and distribute correspondence, memos, and reports.
Schedule appointments, meetings, and travel arrangements.
Assist in the preparation of presentations and reports.
Handle incoming calls and emails, redirecting them as necessary.
Manage filing systems and maintain records.
Assist in basic accounting tasks such as invoicing and expense tracking.
Ensure confidentiality of all sensitive information and documents.
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