Responsibilities
Budget:
Acts as Certifying Officers on behalf of and in the absence of programme managers at offices outside headquarters.
Undertakes reviews, analyses and preparation of the medium-term plan and its revisions.
Reviews, analyses and assists in the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements, including programmatic aspects; ensures compliance with the medium-term plan and other legislative mandates.
Assists managers in the elaboration of resource requirements for budget submissions.
Undertakes research and provides support to higher level Finance and Budget Officers with respect to budget reviews of relevant intergovernmental and expert bodies.
Provides input into the preparation of allotments, including redeployment of funds when necessary, ensuring appropriate expenditures.
Monitors budget implementation/expenditures and recommends reallocation of funds as necessary.
Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds.
Monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
Assists in the preparation of budget performance submissions.
Assists in finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures.
Monitors integrity of various financial databases.
Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.
Reviews incoming payment instructions with regard to banking details and sources of funds.
Prepares payments for final disbursement by Cashier Initiates receipts and deposits for all incoming funds and pass it to United Nations Office at Nairobi (UNON) for recording.
Notifies payees of status of payments.
Assists staff members, Fund Management Officers and donors regarding queries on payment and deposit-related issues.
Record expense reports from Implementing agencies of the fund as well as adjustments of expenses reported in prior years.
Follows-up on audit recommendations.
Files and archives as required.
General:
Drafts or prepares correspondence to respond to enquiries in respect to relevant financial and budget matters.
Provides guidance, training and daily supervision to other general service staff in the area of responsibility.
Provide back up and advisory service to Multilateral Environment Agreements (MEAs) for which UNEP provide Secretariat services.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information material such as web pages or brochures.
Performs other related duties, as assigned.
Competencies
PROFESSIONALISM: Knowledge of, and ability to apply financial rules, regulations and procedures in the work environment. Knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions, including programme development and database management, claims and treasury operations. Ability to identify and resolve data discrepancies and operational problems. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education
High school diploma or equivalent is required.
Job – Specific Qualification
Additional technical qualifications such Certified Public Accountant (CPA) or equivalent is required.
Work Experience
A minimum of ten (10) years of experience in accounting, finance, administrative services or related area is required.
The minimum years of relevant experience is reduced to eight (8) for candidates who possess a first-level university degree or higher.
Experience in Enterprise Resource Planning (ERP) systems especially focusing on financial reporting, donor reporting and clean up of open items in the UN ERP System (Umoja) or other SAP based ERP systems, is required.
Working experience with data analysis, reconciliations and International Public Sector Accounting Standards) IPSAS reporting is desirable.
Experience in the analysis of financial records and preparing trust fund reports is desirable. One (1) year or more of experience in data analytics or related area is desirable.
Deadline : Jun 26, 2024
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