ROLES & RESPONSIBILITIES
Manage the CFO’s calendar, including scheduling meetings and regional activities, ensuring schedules are followed and respected.
Coordinate meeting logistics, such as room bookings, refreshments, and document preparation.
Prepare agendas, take, and distribute meeting minutes, and follow up on key action items.
Manage travel arrangements, including global travel, accommodations, transport, visas, and immunizations.
Prepare and submit expense reports per organizational policies.
Compose routine correspondence and proactively identify the need for communication.
Liaise with PR, communications, and colleagues regarding functional communications and handle correspondence distribution.
Plan, organize, and maintain accurate documentation, including reports and databases.
Build and sustain relationships with employees, external stakeholders, and the public on behalf of the CFO.
Support budget preparation, forecasting, and financial management processes.
Provide backup to other executive administrators as needed.
MINIMUM REQUIREMENTS AND COMPETENCIES
University degree is required.
Minimum 5-8 years of experience in a senior Executive Assistant role in a fast-paced environment.
Excellent prioritization and time management skills.
Excellent interpersonal skills, exhibiting grace under pressure.
Strong communication skills in English, both written and spoken, with the ability to communicate in Kiswahili.
Proficient in MS Office applications (PowerPoint, Word, Excel, Office 365, and SharePoint).
Detail-oriented with a demonstrated ability to produce high-quality work consistently and effectively.
Able to work independently with little direction or supervision, with the ability to coordinate and manage multiple projects.
Flexible, adaptable, and able to execute a range of job duties and changing priorities.
Possess professional maturity, sensitivity to different cultures, and impeccable integrity that exemplify the organizational values.
Demonstrate a commitment to organizational values and vision.
Interested candidates are encouraged to submit their resumes with the email subject ‘Executive assistant’ at vacancies@stratostaff.co.ke not later than 5:00 p.m. Friday 31st May 2024.
Apply via :
vacancies@stratostaff.co.ke
